9.2 Recording Payment on a Voucher

Purpose:   Use this document as a reference to record a payment on a voucher.

Audience:  Finance/Accounts Payable staff

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZZ Voucher Approval
  • ZZ Voucher Entry
  • ZZ_AP_MANAGER
  • ZZ_AP_SPECIALIST

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Recording Payment on a Voucher

Navigation: NavBar > Navigator > Accounts Payable > Vouchers > Add/Update > Regular Entry

  1. The Voucher search page displays.
  2. On the Find an Existing Value tab, enter the Business Unit.
  3. Enter the Voucher ID number.
  4. Select Search.
  1. The Summary tab of the voucher displays.
  2. Select the Payments tab.
  1. The Payments tab of the voucher displays.
  2. In the Payment Options section, select the *Method to MAN (Manual).
  3. In the Schedule Payment section, select the *Action as "Record a Payment".
  4. Enter the Payment Reference number.
  5. Select Save.
  1. Process complete.

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