Recording Payment on a Voucher
Purpose: Use this document as a reference to record a manual payment on a voucher.
Audience: Finance/Accounts Payable staff
You must have at least one of these local college managed security roles:
- ZD Accounts Payable Inquiry
- ZZ Voucher Approval
- ZZ Voucher Entry
- ZZ_AP_MANAGER
- ZZ_AP_SPECIALIST
You must also set these User Preference Definitions:
If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.
When a payment occurs outside of the system, one way to apply it is to apply the payment to the existing voucher.
Recording Payment on a Voucher
Navigation: Accounts Payable > Vouchers > Add/Update > Regular Entry
- The Voucher search page displays. On the Find an Existing Value tab, enter the Business Unit.
- Enter or lookup the Voucher ID number.
- Select the Search button.
- The Summary tab of the voucher displays. Select the Payments tab.
- The Payments tab of the voucher displays. In the Payment Options section, select or use the lookup tool to select the *Method to MAN (Manual).
- In the Schedule Payment section, select the *Action as "Record a Payment".
- Enter the Payment Reference number.
- Select the Save button. The page refreshes and the Payment information grays out.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above, Entering and Using Template Vouchers. There is no audio included with this video. Select the play button to start the video.
Video Tutorial via Panopto
View the external link to Recording Payment on a Voucher. This link will open in a new tab/window.
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