9.2 Entering Reversal Vouchers

Purpose:  Use this document as a reference for reversing a voucher's journal entry in ctcLink.

Audience:  Accounts Payable staff.

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZZ Voucher Approval
  • ZZ Voucher Entry
  • ZZ_AP_MANAGER
  • ZZ_AP_SPECIALIST

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Entering Reversal Vouchers

Navigation:  NavBar > Navigator > Accounts Payable > Vouchers > Add/Update > Regular Entry

  1. The Voucher search page displays.
  2. Select the Add a New Value tab.
  3. Enter Business Unit.
  4. Enter Voucher Style = "Reversal Voucher".
  5. Enter Supplier ID.
  6. Select Add.
Voucher Add a New Value tab
  1. The Invoice Information tab displays.

The Invoice Information page enables you to enter or view invoice information, including invoice header information, non-merchandise charges, and voucher line and distribution information.

  1. Enter Invoice Number.
  2. Enter Invoice Date.
  3. In the Copy From Source Document section:
    1. Select Voucher ID of the voucher whose journal entry you wish to reverse.
    2. Select the Reverse Voucher checkbox.
    3. Select Copy to Voucher.
Invoice Information tab
  1. The Invoice Lines and Distribution Lines sections of the page populate.
  2. Select Save.
Invoice Information tab
  1. Process complete.

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