Submit a Voucher for Approval

Purpose: Use this document as a reference for submitting a voucher for approval in ctcLink.

Audience:  Finance staff.

You must have at least one of these local college managed security roles:

  • ZD Accounts Payable Inquiry
  • ZZ Voucher Approval
  • ZZ Voucher Entry

You must also set these User Preference Definitions:

If you need assistance with the above security roles or User Preference Definitions, please contact your local college supervisor or IT Admin to request role access.

Submit a Voucher for Approval

Navigation: Accounts Payable > Vouchers > Add/Update > Regular Entry

  1. The Voucher search page displays. Select the Find an Existing Value tab.
  2. Enter the Business Unit.
  3. Enter or lookup an existing Voucher ID. Optional to use additional Search Criteria field values.
  4. Select the Search button and select desired Voucher ID.
  5. The Invoice Summary page displays.
  6. Select the Invoice Information tab.
  7. Select the Submit Approval button.
On Invoice Info tab, select Submit for Approval
  1. A pop-up box displays to enter any optional comments.
  2. Select the OK button to close the comment box.
Add optional comments and select ok
  1. The Approval Summary tab displays.
Approval Summary page
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

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