Unmatriculating a Student into an Applicant
Purpose: Use this document as a reference for unmatriculating a student in ctcLink.
Audience: All staff
You must have at least one of these local college-managed security roles:
- ZC SR Student Program
- ZD SR Student Program
- ZZ SR Student Program
- ZZ Student Program Limited
You must also set these SACR Security permissions:
If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access
Navigation
Navigation: Records and Enrollment > Career and Program Information > Student Program/Plan
Step 1: Open the Student Program/Plan Search Page
- Navigate to the Student Program/Plan search page.
- The search page displays.
- Enter the ID.
- Enter additional search criteria to identify the student, if needed.
- Select Search.
Step 2: Access the Student Program Tab
- The Student Program tab displays.
- Select Correct History. The action requires Correction mode. If it's not selected, you will receive a message, "The action ADRV requires historical rows to be deleted from the ACAD_PROG table. The page must be entered in Correction mode or an error will result."
- Select the Add a New Row (+) icon.
- A new row displays.
Step 3: Select Admission Revocation and Save the Change
- In the Program Action field, select ADRV (Admission Revocation).
- Select Save.
- A warning message displays indicating that all Program Action rows and sequences for this student will be deleted from this component.
- The application record will still exist.
- Process complete.
Video Tutorial
Below is a video demonstrating the steps described above; audio is not included. Select the "Play" icon to start the video.
View Tutorial via External Link
View the external link to Unmatriculating a Student into an Applicant. This link will open in a new tab/window.
Joanne Treffrey
What happens to a student if you revoke their admissions?
Tanjagay Martin
Hello Joanne,
Your question is greatly appreciated. Students cannot enroll in classes if their program stacks have been revoked. Students must have an active program plan and term activation to enroll. Thank you so much! Tanjagay Martin | CS Core Trainer
Joanne Treffrey
Thank you for your response Tanjagay. That leads me to another question :) Will this eliminate an unwanted student number
Tanjagay Martin
Hi Joanne. I hope all is well with you. Revoking does not delete an EMPLID. If a new EMPLID was created for the same student, submit a CS Support ticket. https://ctclinkreferencecenter.ctclink.us/m/67010/l/1211427-how-to-submit-a-ctclink-support-ticket. Because of this, OAAP's integrated Search/Match feature suspends the application whenever the data matches an existing user. To avoid duplicate IDs when manually entering an application, use the Search/Match functionality. https://ctclinkreferencecenter.ctclink.us/m/79545/l/1029200-9-2-searching-for-records-using-search-match Thank you so much for your question, Joanne. ~Tanjagay Martin | CS Core Trainer.
Whitejha
How do you revoke in batches? I'd like to revoke 900 applications at one time.
Tanjagay Martin
Hello,
Thank you for commenting. You should discuss a batch revoke process with functional analysts who support your college. They can help you determine if a batch revoke process is necessary and, if so, how to set it up. These quick reference guides are specific to Washington's community and technical colleges. Thank you for your time! ~Tanjagay Martin | CS Core Trainer