9.2 Managing a Person's Profile

Purpose:  Use this document as a reference to maintain a person's abilities, skills, education, etc. in ctcLink.

Audience:  HR Administrators and HR Specialists.

You must have at least one of these local college managed security roles:

  • ZC HR Employee Maintenance
  • ZD HR Central Config VW
  • ZD HR Employee Maintenance VW
  • ZZ HR Employee Maintenance

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Managing a Person's Profile

Navigation:  Menu > Workforce Development > Profile Management > Profiles > Person Profiles

  1. The Person Profiles search page displays.
  2. Enter the Empl ID into the Empl ID field.
  3. Select the Search button.
  4. The Person Profile page displays.  
  5. There are various tabs that enable you to view specific content sections and items.
  6. Select the Qualifications tab.
  7. The Qualifications page displays.  This tab displays content sections that enable a user to:
    1. enter hours,
    2. language skills,
    3. licenses,
    4. memberships,
    5. and exam results for an employee.
  8. To add items to an employee's profile, select the Add New Language Skills link.  
  9. The Person Profile pagelet displays.
  10. Enter the desired information into the Language field.  
  11. Select the Reading Proficiency drop-down menu and choose the 3 - High list item.
  12. Select the Speaking Proficiency drop-down menu. Select the 3 - High list item.
  13. Select the Writing Proficiency drop-down menu. Select the 3 - High list item.
  14. Select the Native Language checkbox.
  15. Select the Able to Translate checkbox.
  16. Select the OK button.
  17. The Person Profile page displays.
  18. Select the Education tab to view and update education and training related items.  
  19. The Education page displays.
  20. Select the Add New Degrees link.
  21. The Add New Degrees page displays.  Use the Add New Degrees page to record the degrees an employee has earned.
  22. Enter the Date Acquired field.
  23. Enter the desired information into the Degree field.
  24. Enter the desired information into the Major Code field.  
  25. Enter the desired information into the School Code field.
  26. Select the Graduated option.  
  27. Select the OK button.
  28. Select the Mobility tab.
  29. The Mobility page displays. Use the Mobility tab to enter employee's working and travel preference.
  30. There are four sections/links we will review on this tab:
  31. Add New Location
  32. Add New Location Preferences
  33. Add New International Preferences
  34. Add New Travel Preferences
  35. Select the Add New Location link.
  36. The Add New Location pagelet displays. Use the Add New Location page to identify the employee's current work location.  
  37. Enter the desired information into the Location Item field.
  38. Note:  When you move out of the Content Item ID field, the system will populate the remaining fields from the job data of the person.
  39. Enter the desired information into the Current Business Unit field.
  40. Select the OK button to return to the Mobility tab.
  41. Select the Add New Location Preferences link.
  42. The Add New Location Preference page displays. Use the Add New Location Preference page to enter where the employee is willing to or prefers to work.
  43. Select the Location Preference Item field.
  44. Enter the desired information into the Location Preference Item field.
  45. Enter the desired information into the First Business Unit field.
  46. Enter the desired information into the First Location field.
  47. Enter the desired information into the Second Location field.
  48. Select the OK button. to return to the Mobility tab.
  49. Select the Add New International Preference link.
  50. The Add New International Preferences pagelet displays. Use the Add New International Preference page to identify country work preferences.
  51. Enter the desired information into the International Preference Item field.
  52. Enter the desired information into the First Country field.
  53. Enter the desired information into the Second Country field.
  54. Select the OK button.
  55. The Person Profile page displays on the Mobility tab.
  56. Select the Add New Travel Preferences link.
  57. The Add New travel Preferences page displays.  Use the Add New Travel Preferences page to specify if the employee is willing to travel or relocate.
  58. Enter the desired information into the Travel Preference field or use the lookup tool to select preference.
  59. In the Obstacle to Mobility drop-down menu, select the Family Member's Education list item.
  60. Select the Take International Assignment options.
  61. Select the Willing to Travel option.  
  62. Select the OK button.
  63. The Person Profile page displays.
  64. In order to save all your entries, you must select Save on the Person Profile page.  If you have items that require approval before adding them to a profile, the Summary of Changes page appears and prompts you to submit your items for approval.
  65. Select the Save button.  

Video Tutorial

The video below demonstrates the process actions described in steps listed above.  There is no audio included with this video.  Select the play button to start the video.

Video Tutorial via Panopto

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