ctcLink Reference Center

test

9.2 Modifying a Birthdate

Purpose: Use this document as a reference for modifying a birth date in ctcLink.

Audience: HR Admins.

You must have at least one of these local college managed security roles:

ZC HR Employee Maintenance
ZD HR Inquiry
ZD HR Central Config VW
ZD HR Employee Maintenance VW
ZD HR Limited Person Job Info
ZZ HR Employee Maintenance
ZZ SS Workforce Administrator
ZD HCM SOGI - View SOGI role is required for users to view Pronouns and SOGI on the Personal Data page.
Access to Add/Update Personal Data Biographical fields are given though the other roles listed above.

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Modify a Birthdate

Navigation: NavBar > Navigator > Workforce Administration > Personal Information > Modify a Person

The Personal Information search page displays.
Enter the employee’s employee ID In the Empl ID field.
Select the Search button.

The Biographical Detail tab displays.
In the Biographic Information section, enter the new Date of Birth.
Leave the Birth State and Birth Location fields blank.
Select the Save button at the bottom-left of the page.

IMPORTANT!– If an error message displays after clicking the Save button, the effective dates on the page are set to 1901. They must be updated in order to proceed. Proceed to the following steps.

A warning message displays.
Select the OK button.

The Personal Information page displays.
Select the Correct History button (at the bottom of the page). If you do not have this button, contact your HR Administrator for additional assistance.

Change the Effective Date fields to the current date on the Biographical Details page, Name section, and on the Biographical History section.