Correcting Expense Line Errors

Purpose:  Use this document as a reference for correcting expense line errors in an expense report in ctcLink.

Audience: Finance and Business Office staff

You must have at least one of these local college managed security roles:

  • ZZ Expenses Manager

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Correcting Expense Line Errors

Navigation: Travel and Expenses > Expense Report > Create/Modify

  1. The Expense Report search page displays. Select the Find an Existing Value tab.
  2. Enter Search Criteria to identify your expense report.
  3. Select the Search button.
  4. The Modify Expense Report page displays.
  5. Select the Save for Later link which will automatically verify your expense lines.
  6. If Save for Later detects an error, an error flag displays at the beginning of the expense line.
  7. Select the error flag(s) icon to open the Expense Report Line Errors window to review explanation of error(s).
  8. Select the Return button.
modify expense report page, select the error icon
  1. The Expense Report Line Errors window disappears. Select the expand arrow next to the error to expand the expense row details.
  2. Review and correct the expense line error.
  3. Select Save for Later.
select the expand arrow to view the expense details
  1. If Save for Later uncovers no errors, select Summary and Submit. For more instructions how to submit for approval, please see QRG Submitting Expense Reports for Approval.
if no errors, select summary and submit
  1. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

View the external link to Correcting Expense Line Errors. This link will open in a new tab/window.


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