Viewing Cash Advances
Purpose: Use this document as a reference on how to view cash advances in ctcLink.
Audience: All staff.
A Cash Advance (CA) is a Travel document created to facilitate payment to the traveler in advance of or before travel; and can be applied across multiple Expense Reports. A Cash Advance can also be created at the time of Creating a Travel Expense.
An Expense Report (ER) is Travel document created after travel to record actual cost of travel; it may also produce a reimbursement and/or reconcile a Cash Advance. It is used for ALL Employee Reimbursements and replaces A-19.
From the ctcLink Gateway main page, navigate to Financials Employee Self Service by selecting either the Financials Self-Service tile or the FSCM link.
Viewing Cash Advances
Navigation: FSCM Employee Self Service menu > Travel and Expenses > Cash Advances > View
- The Employee Self Service page displays. Select the Navigation Menu icon.
- Select the Menu icon.
- Follow the navigation: Employee Self-Service > Travel and Expenses > Cash Advances.
- Select View.
- The Cash Advance search page displays. Optional to use the Search by: drop down menu and select:
- Advance Description
- Advance ID.
- Advance Status.
- Creation Date.
- Empl ID.
- Name.
- Select Search.
- The Search Results section of the page populates.
- The View Cash Advance page displays.
- Select the Accounting Details, Totals, and Approval History drop down arrows to view Cash Advance details.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
Video Tutorial Via Panopto
View the external link to Viewing Cash Advances. This link will open in a new tab/window.
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