9.2 Viewing or Modifying Default Accounting
Purpose: Use this document as a reference for viewing or modifying default accounting in an expense report in ctcLink.
Audience: Finance and Business Office staff
You must have at least one of these local college managed security roles:
- ZZ PeopleSoft User
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Viewing or Modifying Default Accounting
Navigation: NavBar > Navigator > Travel and Expenses > Expense Report
- Under the Expense Reports folder, select Create/Modify.

- The Expense Report search page displays.
- Select the Find an Existing Value tab.
- Enter Search Criteria to identify your expense report.
- Select Search.
- The Modify Expense Report page displays.
- Select Actions = "Default Accounting For Report".
- Select GO.
- The Accounting Defaults page displays. You can:
- Change the ChartFields
- Add rows and redistribute percentages
- Delete rows that do not apply to the expense report
- In the % column, enter the percentage of expense to charge to the ChartFields that you select when you add a new row. The accounting split must equal 100 percent for the set of default ChartFields.
- Select Add ChartField Line to add a new accounting line.

- Enter ChartField values for the new row.
- Optionally, select the Load Defaults button to reload the accounting defaults from the Employee Profile - Organizational Data and Employee Profile - User Defaults pages.
- Optionally, select the User Defaults link to access the Employee Profile - User Defaults page.
- Select OK.

- The Modify Expense Report page displays.
- To continue working on the expense report at a later time, select Save for Later. To submit the report for approval, select Summary and Submit.

- Process complete.
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