9.2 Viewing or Modifying Default Accounting

Purpose:  Use this document as a reference for viewing or modifying default accounting in an expense report in ctcLink.

Audience: Finance and Business Office staff

You must have at least one of these local college managed security roles:

  • ZZ PeopleSoft User

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Viewing or Modifying Default Accounting

Navigation:  NavBar > Navigator > Travel and Expenses > Expense Report

  1. Under the Expense Reports folder, select Create/Modify.
  1. The Expense Report search page displays.
  2. Select the Find an Existing Value tab.
  3. Enter Search Criteria to identify your expense report.
  4. Select Search.
Expense Report Find an Existing Value tab
  1. The Modify Expense Report page displays.
  2. Select Actions = "Default Accounting For Report".
  3. Select GO.
Modify Expense Report page
  1. The Accounting Defaults page displays.  You can:
    • Change the ChartFields
    • Add rows and redistribute percentages
    • Delete rows that do not apply to the expense report
  2. In the % column, enter the percentage of expense to charge to the ChartFields that you select when you add a new row. The accounting split must equal 100 percent for the set of default ChartFields.
  3. Select Add ChartField Line to add a new accounting line.
Accounting Defaults page
  1. Enter ChartField values for the new row.
  2. Optionally, select the Load Defaults button to reload the accounting defaults from the Employee Profile - Organizational Data and Employee Profile - User Defaults pages.
  3. Optionally, select the User Defaults link to access the Employee Profile - User Defaults page.
  4. Select OK.
Accounting Defaults page
  1. The Modify Expense Report page displays.
  2. To continue working on the expense report at a later time, select Save for Later.  To submit the report for approval, select Summary and Submit.
Modify Expense Report page
  1. Process complete.

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