Expense Document Payment Types
Purpose: Use this document as a reference to review Expense Report and Travel Authorization document payment types in ctcLink.
Audience: Employees or Travelers.
NOTE: Regardless of the payment type used in Travel Authorizations, all expense lines entered will create an encumbrance.
Travel Authorization (TA) Payment Types
Expense Report (ER) Payment Types
Used to identify items that need to be paid out to the Expense user/Traveler. If a traveler has received a Cash Advance, you would select ‘Employee’ as the expense line payment type. The Expense Report needs to generate an Amount Due to Employee, in order for the system to subtract the Cash Advance from the Amount Due and reconcile the Cash Advance.
Used to identify items that were paid with a company credit card. These items should be marked as Non-Reimbursable on the Expense Report.
Non-reimbursable expense items do not flow to the General Ledger.
Used to identify items that were pre-paid by Accounts Payable (AP) or other means. These items should be marked as Non-Reimbursable on the Expense Report.
Non-reimbursable expense items do not flow to the General Ledger.
Used to identify items that are considered a taxable fringe benefit and should be paid out through an AP pay cycle like a regular T&E reimbursement: these items should be marked as reimbursable on the Expense Report.
Used to identify items that are considered a taxable fringe benefit and should be paid out through the standard Payroll process and not through T&E: these items should be marked as non-reimbursable on the Expense Report.
0 Comments
Add your comment