9.2 Adding Multiple Travel Authorization Expense Lines
Purpose: Use this document as a reference for adding multiple expense lines to a travel authorization in ctcLink.
Audience: Travelers
You must have at least one of these local college managed security roles:
- ZZ Expenses Processing
- ZZ Expenses Workcenter
- ZZ PeopleSoft User
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Adding Multiple Travel Authorization Expense Lines
PLEASE NOTE: Travel authorizations already submitted for approval will not be available for modification unless withdrawn from approval or sent back during the approval process.
Navigation: NavBar > Navigator > Employee Self Service > Travel and Expenses > Travel Authorizations > Create/Modify
- The Travel Authorization search page displays.
- Select the Find an Existing Value tab, or Add a New Value if starting a new Travel Authorization.
- Select Search.
- The Search Results section of the page populates.
- Select an Authorization ID from the list.
- The Modify Travel Authorization page displays.
- Select the Add a New Row [+] icon.
- A new expense row displays.
- Enter Date.
- Enter Expense Type.
- Enter Description.
- Enter Payment Type.
- Enter Amount.
- Enter Billing Type.
- Select the Accounting Details expansion icon.
- The Accounting Details section expands.
- Enter Account.
- Enter Oper Unit.
- Enter Fund.
- Enter Dept.
- Enter Class.
- Enter State Purpose.
- Select Save for Later.
- If errors are discovered, the Missing or Invalid Information icon displays.
- Select the icon.
- The Authorization Line Errors window displays.
- Read the message, then select Return.
- The Authorization Line Errors window disappears.
- Correct errors.
- Select Save for Later to continue working later, or Summary and Submit if you're done.
- Process complete.
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