9.2 Adding Multiple Travel Authorization Expense Lines

Purpose:  Use this document as a reference for adding multiple expense lines to a travel authorization in ctcLink.

Audience:  Travelers

You must have at least one of these local college managed security roles:

  • ZZ Expenses Processing
  • ZZ Expenses Workcenter
  • ZZ PeopleSoft User

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Adding Multiple Travel Authorization Expense Lines

PLEASE NOTE:  Travel authorizations already submitted for approval will not be available for modification unless withdrawn from approval or sent back during the approval process.

Navigation:  NavBar > Navigator > Employee Self Service > Travel and Expenses > Travel Authorizations > Create/Modify

  1. The Travel Authorization search page displays.
  2. Select the Find an Existing Value tab, or Add a New Value if starting a new Travel Authorization.
  3. Select Search.
Travel Authorization Find an Existing Value tab
  1. The Search Results section of the page populates.
  2. Select an Authorization ID from the list.
Travel Authorization Search Results page
  1. The Modify Travel Authorization page displays.
  2. Select the Add a New Row [+] icon.
Modify Travel Authorization page
  1. A new expense row displays.
  2. Enter Date.
  3. Enter Expense Type.
  4. Enter Description.
  5. Enter Payment Type.
  6. Enter Amount.
  7. Enter Billing Type.
  8. Select the Accounting Details expansion icon.
Modify Travel Authorization page
  1. The Accounting Details section expands.
  2. Enter Account.
  3. Enter Oper Unit.
  4. Enter Fund.
  5. Enter Dept.
  6. Enter Class.
  7. Enter State Purpose.
  8. Select Save for Later.
Accounting Details section
  1. If errors are discovered, the Missing or Invalid Information icon displays.
  2. Select the icon.
Modify Travel Authorization page
  1. The Authorization Line Errors window displays.
  2. Read the message, then select Return.
Authorization Line Errors window
  1. The Authorization Line Errors window disappears.
  2. Correct errors.
  3. Select Save for Later to continue working later,  or Summary and Submit if you're done.
Modify Travel Authorization page
  1. Process complete.

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