9.2 Marking Expense Reports for Unpost

Purpose:  Use this document as a reference for marking expense reports for subsequent unposting in ctcLink.

Audience:  Finance staff.

You must have at least one of these local college managed security roles:

  • ZZ Expenses Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

PREREQUISITES: Must have an expense report where liabilities have been posted, and it must not be in ‘Paid’ status. If it is in ‘Paid’ status, it is only eligible to be Unposted if the amount due employee is 0.00 (as well as liabilities posted).

Marking Expense Reports for Unpost

Navigation:  NavBar > Navigator > Travel and Expenses > Manage Accounting > View/Adjust Accounting Entries > Mark Expense Report for Unpost

  1. The Mark Expense Report for Unpost search page displays.
  2. Enter Search Criteria to identify your expense report.
  3. Select Search.
Mark Expense Report for Unpost search page
  1. The Mark Expense Report For Unpost page displays.
  2. Choose a Reversal Date option.
  3. Select Unpost.
Mark Expense Report for Unpost page
  1. The Unpost Expense Report window displays.
  2. Update Reversal Date, if necessary.
  3. Select OK.
Unpost Expense Report window
  1. The Unpost Expense Report window disappears.
  2. The updated Mark Expense Report For Unpost page displays.  Note the Unpost button is no longer available.
updated Mark Expense Report For Unpost page
  1. Run the Unposting Expense Report process.
  2. Process complete.

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