9.2 Maintain Approver Assignments

Purpose:  Update approver assignments in ctcLink.

Audience:  Expense Managers.

You must have at least one of these local college managed security roles:

  • ZD Expenses Local Config Inq
  • ZZ Expenses Local Config

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Maintain Approver Assignments

Navigation:  NavBar > Navigator > Set Up Financials/Supply Chain > Product Related > Expenses > Management > Approval Setup > Approver Assignment

  1. The Approver Assignment page displays.
  2. Enter the GL Business Unit.
  3. Select the Search button.
Approver Assignment search page
  1. The List of Approver Profiles display in the Search Results.
  2. Select the Approver Profile for maintenance.
Select from the Search results
  1. The Approver Assignment page displays.
  2. Sort by selecting one of the following column headers to re-sort the list for easy maintenance:
    1. User ID
    2. Empl ID
    3. Name
sort the Approver Assignment list
  1. The sorted list displays.
  2. To remove an Approver, select the minus sign.
select from sorted approver list
  1. A confirmation message displays to confirm you want to remove the row.
  2. Select the OK button.
select the OK button to confirm deletion
  1. The Approver is removed.
approver row is removed
  1. To add an Approver, select the plus sign.
  2. A new row is added.
select plus sign to add a row
  1. Add the Empl ID in the User ID column.  The Employee ID and Name fields will auto-populate.
  2. Add Dept or Operational Unit in the Department From and Department To columns.
  3. Select the Save button.
Complete the newly added row and save
  1. The process to maintain approver assignments is now complete.
  2. End of procedure.

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