9.2 Posting Expense Payments

Purpose: Use this document as a reference for how to post an expense payment in ctcLink.

Audience: Travel managers seeking to release expense reports

You must have at least one of these local college managed security roles:

  • ZZ Expenses Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

The update paid status may go to zero after running the Post Payment Expense process. This is a known issue and was a change by Oracle. We still recommend periodically running the update paid status process to verify all items are cleared.

Posting Expense Payments

Navigation:  NavBar > Navigator > Travel and Expenses > Process Expenses > Expense Processing

  1. The Expense Transactions search page displays.  Search for an existing Run Control ID, or select Add a New Value tab to create a new Run Control ID.   This example adds a new Run Control ID.
  2. Select Add.
Expense Transactions Add a New Value tab
  1. The Expense Processes tab displays.  Check the Post Payments box.
  2. Select Run.
Expense Processes tab
  1. The Process Scheduler Request page displays. Use this page to enter or update parameters, such as server name and process output format.
  2. Select OK.
Process Scheduler Request page
  1. The Process Scheduler Request page disappears.  The Expense Processes tab is updated.
  2. Notice the Process Instance number appears.  This number helps you identify the process you have run when you check the status. Select the Process Monitor link, then refer to the Process Monitor QRG for instructions.
Expense Processes tab
  1. Process complete.

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