Verifying Expense Report Receipts

Purpose: Use this document as a reference for verify or match receipts to expense report receipts in ctcLink.

Audience:  Finance and Business Office staff

You must have at least one of these local college managed security roles:

  • ZZ Expenses Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Verifying Expense Report Receipts

Navigation: Travel and Expenses > Process Expenses > Verify Receipts > Match Receipts to Expenses 

  1. The Verify Expense Report Receipt search page displays.
  2. Enter Search Criteria to identify your expense report, such as:
    • Report ID or Description.
    • Name or Empl ID.
    • Report Status.
  3. Select Search.
  4. Search Results will display at the bottom of the page.
  5. Select the blue hyperlink text of the applicable Expense Report.
  6. The Match Receipts to Expenses page displays.
  7. Check the Receipts Received checkbox.  This field appears only if you set up your expense system to check that receipts are received; otherwise, the check box is hidden.
  8. If Receipt Required is selected, a receipt is required to substantiate the expense type. This field is display only.
  9. Check the Receipt Verified checkbox for each applicable expense item.
  10. Select Save.
Match receipts to expenses
  1. A save confirmation page displays. Select OK.
  2. Process complete.
Save confirmation page

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

Video Tutorial Via Panopto

View the external link to Verifying Expense Reports Receipts. This link will open in a new tab/window.


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