9.2 Entering Respiratory Exam Information

Purpose: Use this document to enter respiratory exam information for an individual in ctcLink.

Audience: Student Services Staff.

Enter Respiratory Exam Information

Navigation: Campus Solutions Administrator > Right NavBar > Navigator > Campus Community > Personal Information > Health Information > Health Exams > Respiratory Exam

  1. The Respiratory Exam search page displays.
  2. Enter the desired information into the ID field.
  3. Select the Search button.
Respiratory Exam Landing Page

Respiratory Exam Addr/Phone Tab

Use the Respiratory Exam Addr/Phone page to enter the examiner's address and phone data, and the date and type of respiratory exam administered.

  1. The Respiratory Exam Addr/Phone tab displays.
  2. Enter the desired information into the Exam Date field.
    • You will enter the date the exam was given. It defaults to the current system date, but can be changed if needed.
  3. Select the Exam Type list and choose the desired item from the drop-down menu.
    • If you choose the exam type of Annual, the Next Exam field defaults to one year from the date specified in the Exam Date field.
    • Choosing an exam type of Exposure, the Next Exam field defaults to six weeks from the date specified in the Exam Date field.
  4. Enter the desired information into Physician ID field.
    • If the physician who administered the exam exists in the database, you may use the magnifying glass icon to look up the corresponding Physician ID. After entering the correct ID, the name of the physician displays automatically.
    • If the ID number does not exist in the database, you can specify the name of the physician or the specialist who administered the exam in the Physician field.
Exam Information Entry
  1. Place your cursor into any field to refresh the page.
    • If the physician exists in the database, their address information displays automatically.
    • If the physician does not exist in the database, select the Edit Address link to manually input their Address information.
  2. Enter the desired information into the Phone field.
Physician Information Entry

Exam Details Tab

  1. Select the Exam Details tab.

Use the Exam Details page to enter the respiratory exam details, including results, referrals, and comments.

The Smoker check box on this page is an HRMS-only option.

  1. The Exam Details page displays.
  2. Enter the desired information into the Date of Exposure field.
    • You will enter the date when this individual was exposed to a contaminant or condition, causing the need for this exam.
  3. Select the Baseline check box to indicate that this exam is the baseline for tracking the individual's respiratory condition over time.
  4. Select the Exposure Type list and choose the desired item from the drop-down menu.
    • You will choose the type of exposure that the individual endured (for example, bio-hazard, chemicals, or dust).
  5. Enter the desired information into the Business Unit field.
    • You will enter the business unit or department that was responsible at the time of the exposure or contamination.
  6. Use the Location Code field to enter the location where the contamination took place.
  7. Select the Referral list and choose the desired item from the drop-down menu.
    • If the individual needs to visit another specialist, you will choose the appropriate option (for example, Hospital, Specialist)
    • If the individual does not need to visit another specialist, you will choose the None Required option.
  8. Use the Comments field to enter any desired information.
    • Here is where you further identify or describe the results of this individual's exam.
  9. Select the Save button.
Exam Details Entry
  1. You have successfully recorded basic information about a respiratory examination. To summarize, recording details, such as respiratory problems, the contaminants, and the location where contamination occurred, helps maintain data about an individual's respiratory health. You can also use this data to impose checks on contamination-prone areas.
  2. End of procedure.

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