9.2 FERPA Quick Entry

Purpose: Use this document as a reference to apply FERPA control to restrict data for a student.

Audience: College Staff responsible for maintaining student information.

FERPA Quick Entry

Navigation:  NavBar > Navigator > Campus Community > Personal Information > Biographical > Person FERPA > FERPA Quick Entry

The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. Please review local institutional policy for information on using this page.

Apply FERPA Restriction
  1. The FERPA Quick Entry search page displays.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
FERPA Quick Entry Login page
  1. The FERPA Quick Entry page displays.
  2. In the Restriction Categories section, select one of the following
    • Restrict All Fields button
    • Restrict All Data checkbox
    • Restrict All button
  3. Select Save.
Select one of the three options to restrict information
View Student's FERPA Privacy Button

Navigation:  NavBar > Navigator > Campus Community > Student Services Center

  1. The Student Services Center search page displays.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
Student Services Center page displays

Security impacts the first tab in the Student Services Center view, preventing colleges from accessing information for students enrolled at other institutions in our system. Therefore, when you return to the first tab, the system will require you to enter the student's information again on the Search Criteria page to view the student's record. 

  1. The Student Services Center page displays.
  2. The FERPA Privacy button is located to the right of the student's EMPLID.
FERPA Privacy button displays
  1. Select the FERPA Privacy button to view message.
  2. Select Return.
When you select the button, a message appears
  1. Student Services page re-displays.
After selecting the return button, the Student Services page displays
Release Restrictions

Navigation:  NavBar > Navigator > Campus Community > Personal Information > Biographical > Person FERPA > FERPA Quick Entry

  1. The FERPA Quick Entry search page displays.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
FERPA Quick Entry Search page displays
  1. The FERPA Quick Entry page displays.
  2. Select one of the following to release restrictions
    • Release All Restrictions button
    • Release All button 
Select one of two buttons to release restrictions
  1. Restrict All Data check box is now unchecked.
  2. Select Save.
FERPA Check box is unchecked
  1. Process complete.

0 Comments

Add your comment

E-Mail me when someone replies to this comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.