9.2 FERPA Quick Entry

Purpose: Use this document as a reference to apply FERPA control to restrict data for a student.

Audience: College Staff responsible for maintaining student information.

You must have at least one of these local college managed security roles:

  • ZC CC Personal Information
  • ZD CC Personal Information
  • ZZ CC Pers Info NID Update
  • ZZ CC Personal Information

You must also set these SACR Security permissions:

If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access

FERPA Quick Entry

Navigation:  Menu > Campus Community > Personal Information > Biographical > Person FERPA > FERPA Quick Entry

The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. Please review local institutional policy for information on using this page.

Apply FERPA Restriction
  1. The FERPA Quick Entry search page displays.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
  4. The FERPA Quick Entry page displays.
  5. In the Restriction Categories section, select one of the following
    • Restrict All Fields button
    • Restrict All Data checkbox
    • Restrict All button
  6. Select Save.
Select one of the three options to restrict information
View Student's FERPA Privacy Button

You must have at least one of these local college managed security roles:

  • ZD CC Super user

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  Menu > Campus Community > Student Services Center

  1. The Student Services Center search page displays.
  2. Enter Search Criteria to identify your student.
  3. Select Search.

Security impacts the first tab in the Student Services Center view, preventing colleges from accessing information for students enrolled at other institutions in our system. Therefore, when you return to the first tab, the system will require you to enter the student's information again on the Search Criteria page to view the student's record. 

  1. The Student Services Center page displays.
  2. The FERPA Privacy button is located to the right of the student's EMPLID.
FERPA Privacy button displays
  1. Select the FERPA Privacy button to view message.
  2. Select Return.
  3. Student Services page re-displays.
After selecting the return button, the Student Services page displays
Release Restrictions

You must have at least one of these local college managed security roles:

  • ZC CC Personal Information
  • ZD CC Personal Information
  • ZZ CC Pers Info NID Update
  • ZZ CC Personal Information

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  Menu > Campus Community > Personal Information > Biographical > Person FERPA > FERPA Quick Entry

  1. The FERPA Quick Entry search page displays.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
  4. The FERPA Quick Entry page displays.
  5. Select one of the following to release restrictions
    • Release All Restrictions button
    • Release All button 
Select one of two buttons to release restrictions
  1. Restrict All Data check box is now unchecked.
  2. Select Save.
FERPA Check box is unchecked

Process complete.

Video Tutorial

The video below demonstrates the process actions described in steps listed above.  There is no audio included with this video.  Select the play button to start the video.

Video Tutorial via Panopto

View the link to FERPA Quik Entry .  This link will open in a new tab/window.

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