9.2 Reconciling Airline Tickets

Purpose: Use this document as a reference when reconciling airline tickets in ctcLink.

Audience: Finance and Business Office staff

You must have at least one of these local college managed security roles:

  • ZZ Expenses Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Reconciling Airline Tickets

Navigation:  NavBar > Navigator > Travel and Expenses > Manage Accounting > Reconcile Airline Tickets

  1. The Airline Tickets tab displays.  Use it to query and update airline ticket data that was loaded from an external source.
  2. Enter search criteria to identify your ticket.
  3. Select Search.
Airline Tickets tab
  1. The Airline Ticket Reconciliation section of the page populates.
  2. Adjust Status as needed.
  3. Select Save.
  4. Select the Expenses with Airfare tab.
Airline Ticket Reconciliation section
  1. The Expenses with Airfare tab displays.  Use it to reconcile airline tickets to expense report IDs.  This page lists airline tickets that are applied to an expense report but are not in the EX_AIRLINE_TKT table, which stores airline data from a direct feed.  Most likely, these tickets were entered manually into the expense system.
  2. Enter search criteria to identify your tickets.
  3. Select Search.
Expenses with Airfare tab
  1. The Airline Tickets section of the page populates.
  2. Select the Report ID link to access the View Expense Report (summary) page and then select the Expense Details link to view the line items of the expense report that is associated with the airline ticket.
  3. Adjust Status as needed.
  4. Select Save.
Airline Tickets section
  1. Process complete.

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