ctcLink Reference Center9.2 Campus Solutions9.2 CS - Curriculum Management Enrollment Requirements9.2 Defining Enrollment Requirement Conditions Using a Group or Plan Within a List of Possible Groups or Plans (Requisite Entity Groups)

9.2 Defining Enrollment Requirement Conditions Using a Group or Plan Within a List of Possible Groups or Plans (Requisite Entity Groups)

Purpose: Use this document as a reference for using entity groups as enrollment requirements in ctcLink.

Audience: Student Records and Class Scheduling staff.

Entity Groups are used as a condition on an Enrollment Requirement groups when selecting a Student Group or Plan code within a list of possible groups or plans.  This is recommended rather than using an "OR" statement on the Enrollment.

Requisite Entity Groups

Navigation:  NavBar > Navigator > Curriculum Management > Enrollment Requirements > Define Requisite Entity Groups

  1. The Define Requisite Entity Groups search page displays.  It defaults to Find an Existing Value.
  2. Select Add a New Value.
  3. Allow the Academic Entity Group number to default, DO NOT CHANGE.
  4. Select Add.
Define Requisite Entity Groups Add a New Value tab
  1. The Define Requisite Entity Groups page displays.  Enter the appropriate information into the following fields:
    1. Effective Date: Input the earliest date that this group can be used.
    2. Description: Input entity group name.
    3. Short Description: Input entity group condensed.
    4. Long Description: Input details to describe the entity group.
    5. Academic Institution: Select from drop down menu.

Please be diligent and always confirm that you are working with your institution's data.

Define Requisite Entity Groups page
  1. Select the Entity Group Type.
    1. Entity Groups can be used for Student Groups, Programs or Plans.
    2. Based on the type selected item details will display accordingly below.

Student Groups must be set up for use in Requirements prior to being used in an entity group.  See QRG Defining Student Groups for Requisite for detailed instructions.

Define Requisite Entity Groups page
  1. Input line Item codes.
  2. Select [+] to add additional items to list of possible codes.
  3. Select Save.
Define Requisite Entity Groups page

Define Requisite Program Status

When defining an Entity Group for Academic Plans, this step (Define Requisite Program Status) only needs to be performed once.

Navigation:  NavBar > Navigator > Curriculum Management > Enrollment Requirements > Define Requisite Prog Status

  1. The Define Requisite Program Status search page displays.  It defaults to Find an Existing Value.
  2. Select Add a New Value.
  3. Enter or lookup your Academic Institution.
  4. Select Add.
Define Requisite Program Status
  1. Enter the Effective Date of 01/01/1901.
  2. Select Active in Program from the Program Status drop-down list.
  3. Select Save.
Define Requisite Program Status

Entity Group--Academic Plans

  1. Effective Date: Input the earliest date that this group can be used.
  2. Description: Input entity group name.
  3. Short Description: Input entity group condensed.
  4. Long Description: Input details to describe the entity group.
  5. Academic Institution: Select from drop down menu.
  6. Select the Entity Group Type.
  7. Entity Groups can be used for Student Groups, Programs, Plans, or Sub Plan.
  8. Based on the type selected, item details will display accordingly below.
Define Requisite Entity Groups
  1. Note the Entity Group number before continuing on to  Adding Entity Groups to Enrollment Requirement Groups.

Academic Plans (plural) is used for exclusion, and Academic Plan (singular) is used for inclusion.

Adding Entity Groups to Enrollment Requirement Groups

Navigation:  NavBar > Navigator > Curriculum Management > Enrollment Requirements > Enrollment Requirement Groups

For complete instructions on creating enrollment requirement groups see the QRG titled Creating Enrollment Requirement Groups.

  1. The Enrollment Requirements Group search page displays.  It defaults to the Find an Existing Value tab.
  2. Select Add a New Value.
  3. Allow Requirement Group to default.
  4. Select Add.
Enrollment Requirement Groups Add a New Value tab
  1. The Course Requisite tab displays.
  2. Select Requisite Detail.
Course Requisite page
  1. The Requisite Detail tab displays.  Enter these fields:
    1. Group Line Type: 'Condition.'
    2. Report Description/Report Long Description: enter descriptions.
    3. Condition Code: Select Program, Plan, Student Group, or Sub Plan as defined in entity group above.
    4. Condition Operator: Select 'IN.'
    5. Condition Data: Select the entity group number created above.
  2. Select Save.
Requisite Detail tab
  1. Process complete.

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