9.2 Remove Grade Roster Notes

Purpose: Use this document as a reference for removing grade notes in ctcLink.

Audience: Student Records staff. 

Faculty can enter notes on their grade roster that post to the student transcript. These should be removed prior to posting but instructions below include removal after posting.

Identify Students with Notes

Navigation:  NavBar > Navigator > Reporting Tools > Query > Query Viewer

  1. The Query Viewer search page displays.
  2. Enter "QCS_SR_GRD_ROSTER_TRNSCRP_NOTE" in the begins with field.
  3. Select Search.
Query Viewer search page
  1. The Search Results section at the bottom of the page populates.
  2. Select your preferred Run to... format.  In this example, we'll select Run to HTML.
Query Viewer search page
  1. A new window opens.
  2. Enter Institution.
  3. Enter Term.
  4. Select View Results.
new window for query parameterrs
  1. The query results populate at the bottom of the page.
  2. Note the options to download the query results.  Pen and Paper works, too.  In some way, make note of the student(s) and classes you would like to process.
  3. Close the new window.
query results window

Remove the Note from the Student Record after Grades have been posted

Navigation:  NavBar > Navigator > Records and Enrollment > Enroll Students > Quick Enroll a Student

  1. The Quick Enroll a Student search page displays.
  2. Enter ID as noted in step 11 of the first section of this QRG.
  3. Enter Academic Career.
  4. Enter Academic Institution.
  5. Enter Term as noted in step 11 of the first section of this QRG.
  6. Select Add.
Quick Enroll a Student Add a New Value tab
  1. The Class Enrollment tab displays.
  2. Select "Normal Maintenance" from the Action dropdown menu.
  3. Enter Class Nbr.

The look up for the Norm Maint option will only return classes the student is enrolled in.

  1. Select the Other Class Info tab.
Class Enrollment tab
  1. The Other Class Info tab displays.
  2. Select the Create Transcript Note link.
Other Class Info tab
  1. The Create Transcript Note page displays.
  2. Select the Delete a Row [-] button to remove the transcript note.
  3. Select OK.
Transcript Note page
  1. The Other Class Info tab displays.
  2. Select Submit.
Other Class Info tab
  1. The Class Enrollment tab displays.
  2. Verify the process shows Success. See the QRG for pulling a Student Transcript if you need assistance to verify note does not displays.
Class Enrollment tab

Remove the Note from the Student Record before Grades have been posted

Navigation:  NavBar > Navigator > Curriculum Management > Grading > Grade Roster

Refer to the first section in this QRG for instructions on how to identify students with notes.

  1. The Grade Roster search page displays.
  2. Enter Academic Institution.
  3. Enter Term.
  4. Enter additional Search Criteria to identify your class.
  5. Select Search.
Grade Roster search page
  1. The Grade Roster Type tab displays.
  2. Select the Grade Roster tab.
Grade Roster Type tab
  1. The Grade Roster tab displays.
  2. Identify the student with the grade note in the roster list, then select the Note link.
Grade Roster tab
  1. The Transcript Note page displays.
  2. Select the Delete a Row [-] button to remove the note.
  3. Select OK.
Transcript Note page
  1. The Grade Roster tab displays.
  2. Select Save.
Grade Roster tab
  1. Process complete.

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