View and Print a Student Transcript

Purpose: This document is a reference for viewing and printing a student transcript in ctcLink.

Audience: Student Records staff.

You must have at least one of these local college-managed security roles:

  • ZZ SR Transcript Processing
  • ZZ SR View Transcripts

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Follow the steps in QRG Request Unofficial Transcript from Advisor Center (Fluid) to request an Unofficial Transcript from any ctcLink college with which the student shares a record.

Transcript Request Header Tab

Navigation:  Records and Enrollment > Transcripts > Request Transcript Report

  1. The Request Transcript Report search page displays.
  2. Select the Add a New Value tab.
  3. The Transcript Request Header tab displays.
  4. From the Institution drop-down list, choose the institution.
  5. From the Transcript Type drop-down list, choose UNOFF or OFFCL. The format differs between UNOFF and OFFCL: UNOFF is a portrait, whereas OFFCL is a landscape layout.
  6. If you choose to print, enter the number of copies needed in the Number of Copies field.
  7. By selecting Override Service Indicator, produce a transcript regardless of the student's negative service indicator.
  8. Allow all other values to default.
  9. Select the Transcript Request Detail tab.

Transcript Request Detail Tab

  1. The Transcript Request Detail tab displays.
  2. Enter the student's ID.
  3. Select the Add a New Row [+] icon to add student IDs.
  4. Select the Process Request button in the top-right corner.
  5. The Transcript Request Detail tab updates.
  6. Select the View Report link to see one student's transcript.
  7. Select Print. This will allow the viewing of online transcripts of selected students.
  8. Select Report Manager.
  9. The Administration tab displays.
  10. Select Refresh until the process's Status = "Posted." 
  11. Choose the PDF file name in the description cell to open the PDF file of all transcripts requested for printing. To view the PDF, you must allow browser pop-ups.
  12. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

View the external link to Viewing and Printing a Student Transcript. This link will open in a new tab/window.


Jody Reuther

As I am no longer a student at Olympic, and I was awarded a DTA degree last week, I do I look at that in the new system? I can get in, but it just keeps sending me back to the homepage.. I am unable to navigate within the system..

Tanjagay Martin

Hello Jody, Congratulations on your DTA. I was able to reply to your response via email. Thank you for your comment. TMartin--ctcLink Trainer

Amleset legesse

I am trying to get my unofficial transcripts.

Tanjagay Martin

Hello Amleset, Thank you for your comment. If you are a student and you'd like to view your unofficial transcript, please follow this QRG 9.2 View Unofficial Transcript (Fluid) If you wish to order an Official Transcript of any kind, please follow your college's website instructions.

Wendy Wong

Viewing and Printing Student Transcript
Navigation: NavBar > Navigator > Records and Enrollment > Transcripts > Request Transcript Report
Say I am a staff of Everett CC, after we go live with PeopleSoft, if I want to print a transcript from Tacoma CC, can I use this path? Input the Institution name as Tacoma CC? Transcript Type: select Official? Thanks!

Tanjagay Martin

Hello Wendy, Thank you for your comment. To view a student's unofficial transcript from any ctcLink college, visit the QRG 9.2 Request Unofficial Transcript from Advisor Center (Fluid) You will need to have the proper security to access the Advisor Center. Have a great day, Wendy! ~Tanjagay Martin | CS Core Trainer

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