9.2 Adding Textbook Information to a Class

Purpose: Use this document as a reference for how to add textbook information to a class in ctcLink

Audience: Class Scheduling staff

Textbook information can be added to classes in the class schedule at the time classes are built in PeopleSoft or added as the information becomes available.

Adding Textbooks

Navigation:  NavBar > Navigator > Curriculum Management > Schedule of Classes > Maintain Schedule of Classes

  1. The Maintain Schedule of Classes search page displays.
  2. Enter Academic Institution.
  3. Enter Term.
  4. Enter additional Search Criteria to locate your class.
  5. Select Search.
Maintain Schedule of Classes search page
  1. The Basic Data tab displays.
  2. Use the arrows on the Class Sections section to find the class instance for which you want to add text book information.
  3. Select Textbook.
Basic Data tab

College can add specific textbooks to each section of the class or add a link to the college bookstore in the Special Instructions section to link students to their bookstore website.

  1. The Textbook tab displays.
  2. In the Textbook Assignment section, use the Course Materials, Details and Notes tabs to add specific textbooks, course resources and other materials to each section of the class.
  3. Select [+] to add multiple textbooks or course materials, if needed.
Textbook tab
  1. Use the Special Instructions box to input the college bookstore website.  This can be done in lieu of adding specific course materials or in addition to the specific course materials.
Textbook tab
  1. Select TextBook entry complete.
  2. Select Save.
Textbook tab
  1. Textbook information will display in the Class Details for the section of the class.
Class Detail page

Copying Textbooks Between Sections

If multiple sections of the same class use the same textbook, college can copy the textbook information between sections.

Navigation:  NavBar > Navigator > Curriculum Management > Schedule of Classes > Maintain Schedule of Classes

  1. From the Textbook tab of the section of the class that needs textbooks assigned, select Copy Textbooks.
Textbook tab
  1. A warning message will display that copying textbook information from another section will delete any existing information on this section for textbooks.
  2. Select OK to overwrite existing information.
Message window
  1. The message window disappears.
  2. The Class Search page displays.  Use it to identify the class the textbook information will be copied from.
Class Search page
  1. After the class section has been identified, select Select.
Search Results page
  1. Verify the textbook information that was copied.
  2. Select Save.
Textbook tab

Low Cost Textbooks

  1. For low cost textbooks, enter course attribute information and value in the Class Attributes section of the Basic Data tab.
    1. Course Attribute - SLCM
    2. Course Attribute Value - SLCM
Basic Data tab
  1. In the Textbook tab, in the Textbook Assignment section, in the Special Instructions box, enter "The required instructional materials cost $50 or less; there may be additional mandatory equipment/supplies to purchase."
  2. Select Save.
Textbook tab

No Cost Textbooks

  1. For No Textbook to Purchase classes, enter course attribute information and value in the Class Attributes section of the Basic Data tab.
    1. Course Attribute - SOER
    2. Course Attribute Value - OER
Basic Data tab
  1. On the Textbook tab, select the radio button “Textbook entry complete”.
  2. Enter "The required instructional materials are provided online at no cost during the course. A printed version and some supplementary course materials may be available for purchase in bookstore.” in the Special Instructions box of the Textbook Assignment section.
  3. Select Save.
Textbook tab
  1. Performing a class search would show the results below.
Class Detail page
  1. Process complete.

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