ctcLink Reference Center9.2 Campus Solutions9.2 CS - Curriculum ManagementCourse Catalog9.2 Rebuild Course and Class Sections with Accurate Enrollment Reporting CIPs

9.2 Rebuild Course and Class Sections with Accurate Enrollment Reporting CIPs

Purpose: Use this document as a reference to rebuilding course and class sections with the correct CIP to report student enrollment accurately.

Audience: Course and Class Builders, Student Records Staff.

You must have at least one of these local college managed security roles:

  • ZC CM Course Catalog
  • ZD CM Course Catalog
  • ZD CM Course and Class Inquiry
  • ZD CM Local Configuration
  • ZD FWL View Cnt Calc
  • ZZ CM Course Catalog
  • ZZ CM Local Configuration
  • ZZ FWL Contract Calc

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

You must also set the following SACR Security permission:

Step 1 - Add a New Course

Navigation:  NavBar > Navigator > Curriculum Management > Course Catalog > Course Catalog

For step 1, follow the steps in the QRG 9.2 Creating New Courses in the Course Catalog.

Reminders:

  1. To begin, create a new course with the same subject and number as the incorrectly built class.
  2. The effective date for the course must be before the start of the term. For example, if a course was built incorrectly for the fall term, ensure the effective date for the new course is effective dated before the start of the fall term.
  3. Add the correct CIP. The class section inherits the CIP, and each course must have a valid approved six-digit CIP. For a listing of approved CIP Codes, see SBCTC's Coding and Reporting Guidelines.
Add a new course that mirrors the same subject and number and use the appropriate CIP code
Ensure you add the correct CIP code
Step 2 - Add New Class Section(s)

You must have at least one of these local college managed security roles:

  • ZC CM Class Builder
  • ZD CM Class Builder
  • ZZ CM Local Configuration

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation: NavBar > Navigator > Curriculum Management > Schedule of Classes > Schedule New Course

For step 2, follow the QRG 9.2 Schedule New Classes

Reminders:

  1. Build new class sections using the course ID created in step 1.
  2. New class sections should have the same information as the classes that were built incorrectly.
Navigate to the Schedule New Course page and build new class sections.
Step 3 - Move Student Enrollment

You must have at least one of these local college managed security roles:

  • ZD SR Enroll Students
  • ZD SR Super User
  • ZZ SR Enroll Students

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  NavBar > Navigator > Records and Enrollment > Enroll Students > Block Enrollment > Block Enroll Merge

Navigation:  NavBar > Navigator > Records and Enrollment > Enroll Students > Enrollment Request

Navigation:  NavBar > Navigator > Records and Enrollment > Enroll Students > Quick Enroll a Student

For step 3, follow one of the below QRGs

Reminders:

  1. If students are not enrolled in the incorrect class(es), skip to Step 4.
  2. If there are students enrolled in the incorrect class section(s), the Enrollment Services office will need to move the students' enrollment from the incorrect class(es) to the correct class(es).
    • Provide Enrollment Services with old class section number(s) and the new class section number(s).
    • You have the option to block-drop and block-add the students by using the Block Enrollment functionality. You can move the students one at a time by using the Enrollment Request or Quick Enroll functionality.
    • The enrollment actions need to be backdated to the beginning of the term. Dropped students assigned a "W" grade will need to be manually processed.
    • If the class sections require Canvas, are they synchronized? If yes, your college's department responsible for Canvas will need to move the students' work from the incorrect class section(s) to the correct class section(s).
Block drop students from the incorrect class and add to the correct class through block enrollment functionality
Step 4 - Cancel Incorrect Class Section(s)

You must have at least one of these local college managed security roles:

  • ZC CM Class Maintenance
  • ZD CM Class Maintenance
  • ZD FWL View Cnt Calc
  • ZZ CM Local Configuration
  • ZZ FWL Contract Calc

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  NavBar > Navigator > Curriculum Management > Schedule of Classes > Schedule Class Meetings

For step 4, follow the QRG 9.2 Cancel Classes Using Schedule Class Meetings

  1. Cancel the classes that were built incorrectly.
Cancell class sections
  1. Process complete.

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