9.2 Rebuild Course and Class Sections with Accurate Enrollment Reporting CIPs
Purpose: Use this document as a reference to rebuilding course and class sections with the correct CIP to report student enrollment accurately.
Audience: Course and Class Builders, Student Records Staff.
Navigation: NavBar > Navigator > Curriculum Management > Course Catalog > Course Catalog
For step 1, follow the steps in the QRG 9.2 Creating New Courses in the Course Catalog.
- To begin, create a new course with the same subject and number as the incorrectly built class.
- The effective date for the course must be before the start of the term. For example, if a course was built incorrectly for the fall term, ensure the effective date for the new course is effective dated before the start of the fall term.
- Add the correct CIP. The class section inherits the CIP, and each course must have a valid approved six-digit CIP. For a listing of approved CIP Codes, see SBCTC's Coding and Reporting Guidelines.
Navigation: NavBar > Navigator > Curriculum Management > Schedule of Classes > Schedule New Course
For step 2, follow the QRG 9.2 Schedule New Classes
- Build new class sections using the course ID created in step 1.
- New class sections should have the same information as the classes that were built incorrectly.
Navigation: NavBar > Navigator > Records and Enrollment > Enroll Students > Block Enrollment > Block Enroll Merge
Navigation: NavBar > Navigator > Records and Enrollment > Enroll Students > Enrollment Request
Navigation: NavBar > Navigator > Records and Enrollment > Enroll Students > Quick Enroll a Student
For step 3, follow one of the below QRGs
- If students are not enrolled in the incorrect class(es), skip to Step 4.
- If there are students enrolled in the incorrect class section(s), the Enrollment Services office will need to move the students' enrollment from the incorrect class(es) to the correct class(es).
- Provide Enrollment Services with old class section number(s) and the new class section number(s).
- You have the option to block-drop and block-add the students by using the Block Enrollment functionality. You can move the students one at a time by using the Enrollment Request or Quick Enroll functionality.
- The enrollment actions need to be backdated to the beginning of the term. Dropped students assigned a "W" grade will need to be manually processed.
- If the class sections require Canvas, are they synchronized? If yes, your college's department responsible for Canvas will need to move the students' work from the incorrect class section(s) to the correct class section(s).