9.2 Creating a Cash Advance Request

Purpose: Use this document as a reference for how to create a Cash Advance Request in ctcLink.

Audience: Finance Staff.

A Cash Advance (CA) is a Travel document created to facilitate payment to the traveler in advance of travel; and can be applied across multiple Expense Reports.  A Cash Advance can also be created at the time of Creating a Travel Expense.

Create a Cash Advance Request

Navigation:  NavBar > Navigator > Employee Self-Service > Travel and Expenses > Cash Advances > Create/Modify

  1. The Cash Advance search page displays.
  2. Depending on your role, the Empl ID will default into the field. If you are authorized to enter a cash advance on behalf of someone else, then you will need to look up the Empl ID first.
  3. Enter the Empl ID.
  4. Select the Add button.
cash advance search page
  1. The Create Cash Advance page displays.
  2. Select the Business Purpose drop-down menu and select appropriate purpose.
  3. Select Advance Description and enter appropriate information.
  4. Select the Source drop-down menu and select appropriate item.
  5. Enter appropriate information into the Description field.
  6. Enter the appropriate information into the Amount field.
  7. Select the checkbox to certify that the advances submitted are accurate and comply with local expense policy.
  8. Select the Submit Cash Advance button.
Create cash advance page
  1. The Expense Report Submit Confirm page appears.
  2. Select the OK button.
cash advance submit confirm page
  1. The View Cash Advance page displays.
  2. The Cash Advance Report number has been assigned and forwarded for approval.
View Cash advance page
  1. The process to create a cash advance report is now complete.
  2. End of procedure.

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