9.2 Attendance Roster - Individual Class

Purpose: Use this document as a reference for tracking attendance for individual classes in ctcLink.

Audience: Student Records staff

Individual Class Roster

Navigation:  NavBar > Navigator > Curriculum Management > Attendance Roster > Attendance Roster by Class

  1. The Attendance Roster by Class search page displays.
  2. Enter Academic Institution.
  3. Enter Term.
  4. Enter Class Nbr.
  5. Select Search.
Attendance Roster by Class search page
  1. The Attendance Roster by Class page displays.
    1. Populate from Student Enroll:
      • Check this box to have the system automatically populate enrolled student data.
      • Uncheck this box to manually enter students for all class meetings.
    2. Select Generate.
Attendance Roster by Class page
  1. The Student Attendance Roster section, listing all enrollees, displays at the bottom of the page.
  2. Select View to enter attendance data for all students for one class meeting date.
Attendance Roster By Class page
  1. The Class Attendance page display.
  2. Enter applicable attendance data.
  3. Select Save and Return.

*Note - additional attendees may be entered by select the [+] plus button.

Class Attendance page

After attendance data has been entered, use the Create button to update enrollment or meeting patterns. Do not use the Generate button. This functions as if you are generating rosters from scratch. All attendance data will be lost.

  1. The Attendance Roster By Class page displays.
  2. The Create button can be used to update enrolled student data, in the event a student adds or drops the class or makes changes to their primary name.  There are two options:
    1. Select Create only (see row 1 below) - Enrolled students are automatically updated, new rows added where applicable; OR
    2. Check the Override box then select Create (see row 5 below) - regenerates the class meeting from scratch, any previously entered data will be lost. 
Attendance Roster by Class page
  1. The Create button can be used to add class meetings outside the scheduled pattern:
    1. Select the [+] plus button.  A new, blank row displays at the bottom of the Student Attendance Roster section.
    2. Enter the Type, Attendance Date, From Time, and To Time.
    3. Select Create.
    4. Select View to enter attendance data for the newly-created class meeting.
Attendance Roster By Class page
  1. The Class Attendance page displays.
  2. Enter attendance data for each student, selecting the [+] icon to add as many additional rows as you need.
  3. Select Save and Return.
Class Attendance page
  1. The Attendance Roster By Class page displays.
  2. Select Print to print attendance rosters by class meeting.
Attendance Roster By Class page
  1. Process complete.

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