9.2 Class Permissions - Student Specific

Purpose: Use this document as a reference for defining student specific class permissions in ctcLink.

Audience: All staff.

This QRG is a general reference for student specific class permissions.  To get more details about this process, please see the QRG titled:  9.2 Class Permissions - Individual Class.

Defining Class Permissions

Navigation:  NavBar > Navigator > Curriculum Management > Schedule of Classes > Maintain Schedule of Classes

  1. The Maintain Schedule of Classes search page displays.
  2. Enter Academic Institution.
  3. Enter Term.
  4. Enter additional Search Criteria to identify your class.
  5. Select Search.
Maintain Schedule of Classes search page
  1. The Basic Data page displays.
  2. Check the Student Specific Permissions check box.
  3. Select Enrollment Control.
Basic Data page
  1. The Enrollment Control page displays.
  2. From the Add Consent drop-down menu, select 'Instructor Consent Required'.
  3. Select Save.
Enrollment Control page

Generate Add Permission for the Class

  1. Navigation:  NavBar > Navigator > Records and Enrollment > Term Processing > Class Permissions > Class Permissions
  2. The Class Permissions search page displays.
  3. Enter Academic Institution.
  4. Enter Term.
  5. Enter additional Search Criteria to identify your class.
  6. Select Search.
Class Permissions search page
  1. The Permission to Add page displays.  Use it to create student-specific permission numbers for adding classes.
  2. Enter a student ID number in the ID field.
    • Enter the expiration date for the class permission definition.  It expires at 11:59 p on the expiration date.
  3. To add additional students, select the plus sign at the end of the row.
  4. When finished, select Save.
Permission to Add page

Modifying Individual Students permissions

  1. Changes can be made to individual permission numbers by select the Permissions tab in the Class Permission Data section.
  2. Select the checkboxes that will apply to the number assigned.
  3. Select Save.
Permission to Add page
  1. Process complete.

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