9.2 Entering Citizenship and Passport Data

Purpose: Use this document to enter citizenship and passport data in ctcLink.

Audience: Student Services Staff.

Use the Citizenship/Passport page to enter citizenship and passport data for an individual.

Navigation:  NavBar > Navigator > Campus Community > Personal Information (Student) > Identification (Student) > Citizenship > Citizenship and Passport

  1. The Citizenship and Passport search page displays.
  2. Enter the desired information into the ID field.
  3. Select the Search button.
Citizenship and Passport Data Landing Page
  1. The Citizenship/Passport page displays.
  2. Enter the desired information into the Country field.
  3. Select the Citizenship Status list and choose the desired item from the drop down menu.
    • You will specify the status (for example, native, naturalized, or alien permanent) of this individual's citizenship in the specified country. These status values are from the Citizen Status Table page.
  4. Enter the desired information into the following:
    • Passport Number field. This number can be found on the individual's official passport.
    • Issue Date field.
    • Expiration Date field.
  5. Use the Country field to specify the country where the passport was issued.
    • Additional location fields appear based on the country that you select so that you can provide additional location details, such as city and state or province.
  6. Enter the desired information into the following:
    • State field.
    • City field.
    • Issuing Authority field.
  7. Select the Save button.
Passport Information Entry Page

Note: To view additional citizenship coding information, visit the QRG 9.2 Entering Residency.

  1. You have successfully entered citizenship and passport information for an individual.
  2. End of procedure.