9.2 Enter Visa Permit Data
Purpose: Use this document as a reference for entering Visa Permit data in ctcLink.
Audience: College staff responsible for maintaining Visa/Permit Data information.
You must have at least one of these local college managed security roles:
- ZC CC Personal Info Student
- ZD CC Personal Info Student
- ZD CC Super user
- ZZ CC Pers Info NID Update
- ZZ CC Personal Info Student
You must also set these SACR Security permissions:
If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access
A person record must exist for the individual receiving the Visa Permit Data modification in order to proceed with this process. See QRG: 9.2 Adding Applications Manually.
Enter Visa Permit Data
Navigation: NavBar > Navigator > Campus Community > Personal Information (Student) > Identification (Student) > Citizenship > Visa Permit Data
Institutional level security views will prevent you from viewing Visa/Permit Data for a student at another institution.
- The Visa/Permit Data search page displays.
- Enter Search Criteria to locate your student.
- Select the Include History checkbox.
- Select Search.
- The Visa/Permit Data page displays.
-
Enter sufficient data to align with college business process needs. The required fields are:
- Country: Use lookup tool to select USA
- Type: Use lookup tool to select visa type applicable to SEVIS process:
- Options: F1, F2, J1, J2, M1, M2
- Effective Date defaults to today’s date but can be changed as needed
- Status defaults to “Applied” but can be changed as needed
- Status Date defaults to today’s date but can be changed as needed
- Duration Type defaults to today’s date but can be changed as needed
- Any supporting documents attached to this record are accessed by selecting Get Supporting Documents.
- Select the Port of Entry Data tab.
- The Port of Entry Data tab displays.
- Enter data to align with college business process needs. The Port of Entry Data tab does not require data to be entered.
- Select Save.
- Process complete.
Change the Visa/Permit Type
A change in a student's status such as a change in Visa/Permit Type can be recorded by adding a new effective dated row and entry of a new Type.
- The Visa/Permit Data search page displays.
- Enter Search Criteria to locate your student.
- Select Search.
- The Visa/Permit Data page displays.
- Select the [+] plus icon.
- A new effective dated row displays.
- Country: Use lookup tool to select USA
-
Type: Use lookup tool to select applicable visa type
- Effective Date defaults to today’s date but can be changed as needed
- Status defaults to “Applied” but can be changed as needed
- Status Date defaults to today’s date but can be changed as needed
- Duration Type defaults to today’s date but can be changed as needed
- Any supporting documents attached to this record are accessed by selecting Get Supporting Documents
- After all the information has been entered, select Save.
- Process complete.
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