9.2 Entering Accommodation Data
Purpose: Use this document as a reference for entering accommodation data in ctcLink.
Audience: College staff responsible for maintaining student information
Entering Accommodation Data
Navigation: NavBar > Navigator > Campus Community > Personal Information Student > Health Information > Accommodation Data
Institutional level security views will prevent you from viewing Accommodation Data for a student at another institution.
- The Accommodation Data search page displays.
- Enter Search Criteria to identify your student.
- Select Search.

- The Accommodation Requesttab displays:
- Accommodation ID: Default is the next sequential number but can be updated.
- Date of Request: Default is the current date but can be updated.
- Comment (not required): Enter a comment with details as directed by college policy.
- Responsible ID: Empl ID of staff member managing the request.
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Status:
- Pending – the decision is pending
- Accepted - evaluated and accepted
- Undue Hardship - evaluated and denied due to undue hardship on the department or institution.
- Request Status As Of: Enter the date that the request was changed to a status of pending, accepted, or denied.
- Regulatory Region: Enter "USA".
- Diagnosis Code: Select the lookup icon (magnifying glass) to view and select the appropriate diagnosis code. To add additional Diagnosis Codes, select the Add a New Row [+] icon.
- Select the Accommodation Option tab.

- The Accommodation Optiontab displays:
- Option ID: - Defaults to the next sequential option number but can be updated.
- Employer Suggested Option (not required): Check this box if the option was suggested by an institutional staff member.
- Type: Select the lookup icon to view and select the appropriate type. All codes that start with S are for students. Codes that start with E are for Employees.
- Currency Code: Default is USD (US Dollar). Change currency code, if needed.
- Cost (not required): Enter the cost associated with this accommodation.
- Description (not required): Enter a description with details per local college policy.
- Accommodation Status: Select from the dropdown list.
- Status Date: Enter the date the status is updated
- To add another accommodation, select the Add a New Row [+] icon.
- The Accommodation Job Task tab is not needed.
- Select Save.

- Process complete.
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