Security Access to Student Services Tabs
Purpose: Use this document to reference different access to Student Services tabs
Audience: Student Services Staff.
Access to the pages used are limited and assigned by the local ctcLink security administrator.
Access to the Student Services Center in the Gateway Portal, is controlled by the following roles:
- ZZ SS Advisor
- ZZ SS Faculty
- ZC CC Personal Info Student
- ZD CC Personal Info Student
- ZZ CC Personal Info Student
- ZZ CC Pers Info NID Update.
For other type users that need access to the Student Services Center, they will need to navigate to Campus Solutions First, then go to the Student Services Center from there.
You must also set these SACR Security permissions:
- CS 9.2 SACR Security: Basic Requirements for Staff
- CS 9.2 - SACR Security: Student Financials
- CS 9.2 SACR Security: Student Groups
- CS 9.2 SACR Security - Service Indicator Security
If you need assistance with the above security roles or SACR settings, please contact your local college supervisor or IT Admin to request role access.
The Student Services Center, for an employee, becomes accessible with one of the following roles:
- ZD CC Personal Info Student
- ZZ CC Personal Info Student
- ZC CC Personal Info Student
Advisors have a limited version of Student Services Center through their Advisor Center.
- ZZ SS Advisor
The advisor role is assigned to those who are marked as Advisors in the Instructor/Advisor Table.
Select “Advisor Only” or “Undefined” and check the advisor box located in the Instructor Details section. Once the advisor is added, a job process assigns the role. Note: You can manually assign the role, but if you don’t add the staff member to the advisor table, the job will remove the role.
Security impacts the first tab in the Student Services Center view, preventing colleges from accessing information for students enrolled at other institutions in our system. When you return to the first tab, the system will require you to enter the student's information again on the Search Criteria page to view the student's record.
Access to the Finances section in the Student Services Center, on the Student Center tab, is applied to the student's profile by selecting the Student Homepage link on the portal page.
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Navigation: Set Up SACR > Security > Secure Student Financials > User ID > Student Institution Set
- Access will take effect the next day.
Service Indicators
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Navigation: Set Up SACR >Security > Secure Student Administration > User ID > Service Indicator Security
- Access is granted at both the Service Indicator and Reason level--Placement and Release.
Student Groups
- Navigation: Set Up SACR > Security > Secure Student Administration > User ID > Student Group Security
National ID (SSN)
- Section controlled by a user's mask on their profile.
Admissions
- Navigation: Set Up SACR > Security > Secure Student Administration > User ID > Application Center Security
Test Results
- Navigation: Set Up SACR > Security > Secure Student Administration > User ID > Test ID Security
Academics Tab
- Set Up SACR > Security > Secure Student Administration > User ID > Academic Institution Security
- Set Up SACR > Security > Secure Student Administration > User ID > Institution/Career Security
- Set Up SACR > Security > Secure Student Administration > User ID > Academic Program Security
- Set Up SACR > Security > Secure Student Administration > User ID > Academic Plan Security
- ZD CC Personal Info Student AND ZZ SS Advisor
Finances Tab
Required role: ZD SF Customer Accounts
Tuition Calculation Summary role: ZZ SF Tuition and Fees
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Navigation: Set Up SACR > Security > Secure Student Financials > User ID > Institution Set
- Institution Set, Business Unit (and all the sub categories associated with that), Company and Set ID
Financial Aid Tab
- Set Up SACR > Security > Secure Student Administration > User ID > Academic Institution Security
- Set Up SACR > Security > Secure Student Administration > User ID > Institution/Campus Security
- Set Up SACR > Security > Secure Student Administration > User ID > Institution/Career Security
- Set Up SACR > Security > Secure Student Administration > User ID > Academic Org Security
End of Information.
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