9.2 Security Access to Student Services Tabs

Purpose: Use this document to reference different access to Student Services tabs

Audience:  Student Services Staff.

Access to the pages used are limited and assigned by the local ctcLink security administrator.

General Information

The Student Services Center, for an employee, becomes accessible with one of the following roles:

  • ZD CC Personal Info Student
  • ZZ CC Personal Info Student
  • ZC CC Personal Info Student
Advisor Center

Advisors have a limited version of Student Services Center through their Advisor Center.

  • ZZ SS Advisor
Advisor Center

The advisor role is assigned to those who are marked as Advisors in the Instructor/Advisor Table.

Select “Advisor Only” or “Undefined” and check the advisor box located in the Instructor Details section.  Once the advisor is added, a job process assigns the role.  Note: You can manually assign the role, but if you don’t add the staff member to the advisor table, the job will remove the role.

Instructor advisor table
Student Center Tab

Security impacts the first tab in the Student Services Center view, preventing colleges from accessing information for students enrolled at other institutions in our system. When you return to the first tab, the system will require you to enter the student's information again on the Search Criteria page to view the student's record. 

Access to the Finances section in the Student Services Center, on the Student Center tab, is applied to the student's profile by selecting the Student Homepage link on the portal page.

  • Navigation:  Set Up SACR > Security > Secure Student Financials > User ID > Student Institution Set
    • Access will take effect the next day.
Student portal
Account Summary
General Info Tab

Service Indicators

  • Navigation:  Set Up SACR >Security > Secure Student Administration > User ID > Service Indicator Security
Service indicators

Student Groups

  • Navigation: Set Up SACR > Security > Secure Student Administration > User ID > Student Group Security
Student Groups

National ID (SSN)

Admissions tab
Admissions Tab

Admissions

  • Navigation:  Set Up SACR > Security > Secure Student Administration > User ID > Application Center Security
Admissions application info

Test Results

  • Navigation:  Set Up SACR > Security > Secure Student Administration > User ID > Test ID Security
Test Summary
Academics Tab

Academics Tab

  • Set Up SACR > Security > Secure Student Administration > User ID > Academic Institution Security
  • Set Up SACR > Security > Secure Student Administration > User ID > Institution/Career Security
  • Set Up SACR > Security > Secure Student Administration > User ID > Academic Program Security
  • Set Up SACR > Security > Secure Student Administration > User ID > Academic Plan Security
Academics tab
  • ZD CC Personal Info Student AND ZZ SS Advisor
Academic s
Finances Tab

Finances Tab

  • Navigation:  Set Up SACR > Security > Secure Student Financials > User ID > Institution Set
    • Institution Set, Business Unit (and all the sub categories associated with that), Company and Set ID
Finances Tab
Financial Aid Tab

Financial Aid Tab

  • Set Up SACR > Security > Secure Student Administration > User ID > Academic Institution Security
  • Set Up SACR > Security > Secure Student Administration > User ID > Institution/Campus Security
  • Set Up SACR > Security > Secure Student Administration > User ID > Institution/Career Security
  • Set Up SACR > Security > Secure Student Administration > User ID > Academic Org Security
Financial Aid tab

2 Comments

Frances Mayfield

FYI - On a lot of the screen shots it shows the student name and ctcLink ID.

Tanjagay Martin

Hi Frances, Thank you for your comment. The QRG images are captured from a scrubbed environment, ensuring that we do not disclose personally identifiable information. ~Tanjagay Martin | CS Core Trainer

Add your comment

E-Mail me when someone replies to this comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.