W-2 Data Preparation - Running the Error Listing Process
Purpose: The Error Listing (CTC_T900) process generates a report that lists employees who have negative tax balances and also checks for a variety of other error conditions, such as missing Federal Tax Data record, missing or invalid social security number, etc.
Audience: Payroll Administrators
You must have at least one of these local college managed security roles:
- ZC Payroll Data Maintenance
- ZZ Payroll Data Maintenance
- ZZ Payroll Processing
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Steps for Listing and Resolving Errors
1. Run the Error Listing report.
2. Review output from the Error Listing and correct all error conditions.
3. Rerun the Error Listing report.
4. Repeat steps 2-3 until the Error Listing report indicates that all possible error conditions have been eliminated or otherwise resolved.
W-2 Data Preparation - Running the Error Listing Process
In preparation for W-2 Tax Forms Annual Reporting, it is recommended to run the Error Listing Report (CTC_T900) as often as necessary, so errors can be corrected in a timely manner.
The required global setup for the current tax year is normally completed by the 2nd quarter of the calendar year
Navigation: Payroll for North America > U.S. Annual Processing > Audit and Error Reports > Error Listing
- The Error Listing search page displays.
- If you have run this process or report in the past, select the Find an Existing Value tab to enter an existing Run Control ID and click the Search button. If this is the first time running this process or report, select the Add a New Value tab to create a new Run Control ID and click the Add button.
- NOTE: It is important to note that Run Control IDs cannot be deleted. Do not include spaces in your Run Control. We encourage the Run Control ID to have the same process naming convention but unique to the step; because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA220_ADM_FYR_5 (Institution, Process).
- The Error Listing page displays.
- Select the Run button.
- The Process Scheduler Request page displays.
- Please refer to the Process Scheduler Request steps for further instructions.
- The View Log/Trace page displays.
- Select the CTC_T900_XXXXXX.PDF (XXXXXX is the process instance number).
- Review the results to complete the error listing report process.
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