9.2 Class Permissions - Batch Generation

Purpose: Use this document as a reference for generating class permission numbers in batch in ctcLink.

Audience: All staff.

You must have the following local-college managed security role:


If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Navigation:  Records and Enrollment > Term Processing > Class Permissions > Generate Add Permissions

Batch Class Permissions

  1. The Generate Add Permissions run control ID search page displays.  It defaults to Find an Existing Value.  In this example, we'll create a new run control ID.
  2. Select Add a New Value.
  3. Enter Run Control ID.
  4. Select Add.
Generate Add Permissions Add a New Value page
  1. The Generate Add Permissions page displays.
  2. Enter Academic Institution.
  3. Enter Academic Group: select one group or leave blank for all groups.
  4. Enter Term.
  5. Enter Subject Area: select one subject area or leave blank for all subject areas.
  6. Enter Percent of Enrollment Capacity: defaults to 0.10, change as necessary.
  7. Enter Minimum of Permission Assign: defaults to 10, change as necessary.
  8. Commit Frequency: accept default.
  9. Enter Permission Expire Date: enter an expiration date
  10. Permission Valid For: all check boxes default as selected, remove checks as necessary.
  11. *OPTIONAL: select [+] plus key to specify additional criteria or terms to run.
  12. Select Run.
Generate Add Permissions page displays
  1. The Process Scheduler Request page displays.
  2. Ensure the Class Permission process is selected.
  3. Select OK.
Make sure the class permission checkbox is selected
  1. The Process Scheduler Request page disappears.  The updated Generate Add Permissions page displays.  Note the Process Instance number.
  2. Select Process Monitor to review the run control status.  Refer to the Process Monitor QRG for instructions.
Click on process Monitor and Instance number displays
  1. The Process List page displays.  Select Refresh until the Run Status is 'Success' and Distribution Status is 'Posted' for the Process Instance number you noted above in step 20.
Process run status = success and Distribution Status = Posted
  1. Process complete.

To view all class permissions generated for a specific term, run the following query: QCS_CM_CLASS_PERMISSION_ALL.

Query results display


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