Navigation: Records and Enrollment > Transfer Credit Evaluation > Other Credits - Manual

1. The Other Credits search page displays.
2. Select the Add a New Value tab.
3. Enter ID.
4. Enter Academic Career.
5. Enter Academic Institution.
6. Select Add.
7. The Other Credit Detail tab displays.
8. Enter Transcript Level.
9. Enter Academic Program.
10. Enter Academic Plan (optional).
11. Enter Articulation Term. For credits to be posted, the student must be term activated in the articulation term. Please see the Term Activation QRG for further review of term activation.
12. Select the Edit Equivalent Course icon. Additional courses can be added for that articulation term by selecting the [+] icon to add a new row

13. The Equivalent Course Information page displays.
14. Enter Other Credit section identifies the incoming credit. 
    • Enter "Prior Learning Assessment" for all Academic Credit for Prior Learning.
    • Enter "CTE Dual Credit" for all CTE Dual Credits awarded.
15. In the Short Desc, enter the appropriate selection as follows: 
    • Enter "ACPL" for all Academic Credit for Prior Learning.
    • Enter "CTE" for CTE Dual Credits awarded.
16. Enter Long Description.
    • Enter the Description below for all Academic Credit for Prior Learning.
    • Enter "CTE Dual Credit" for CTE Dual Credits awarded.

17. Select the  Other Credit Type code from the list to match the description entered in the step above.
18. Enter the Evaluation Date.
19. The Equivalent Course section identifies the course for which the student will be granted an equivalent.
20. Enter or look up the Course ID. Based on the local business process, this populates the other fields based on the catalog but can be adjusted as needed.
21. Change the Grading Basis-- GRD/SUS/PNP must be used. Use the TRN grading basis if your institution is not awarding the credit but transferring the credit. 
    • Please refer to the SBCTC policy manual for more ACPL credits information and policy guidelines.
22. Replace Official Grade "T" with "S" (Satisfactory) or "P" (Pass) based on the local transfer credit business process.
23. Select Include in FA WI Stats checkbox.
24. Select OK.

25. The Other Credit Detail tab displays.
26. Select the Other Credit by Term tab.
27. The Other Credit by Term tab displays.
28. Select Calculate to add this course to the student’s transfer credit statistics.
29. Select Post to post the credit to the student’s record.
30. Select Post.  This will automatically save the page.
31. Verify the Model Status = “Posted.” Credits in “Completed” status will not post to the student transcript or calculate in the student’s statistics.

32. Model Status updates to "Posted".
33. Select Save.

Process complete.

1. The Other Credits search page displays.
2. Select the Find an Existing Value tab.
3. Enter the student's ID.
4. Enter the Academic Career.
5. Enter the Academic Institution.
6. Select Search.
7. Select the Other Credit by Term tab located at the top of the page.
8. On the Other Credit by Term page, select Unpost (located at the right-side of screen.)
9. Toggle back to the Other Credit Detail tab.
10. Select the Edit Equivalent Course icon located in the section containing the Articulation Term.

11. Activate the looking glass in the Grading Basis field and select GRD. Take note of the grade, as it will be removed when you change the grading basis.
12. In the Official Grade field, re-enter the grade that was noted earlier.
13. Select OK at the top of the screen.