Drop Students via Block Enrollment

Purpose: Use this document as a reference for dropping students through block enrollment in ctcLink.

Audience: All staff.

You must have at least one of these local college-managed security roles:

  • ZD SR Enroll Students
  • ZD SR Super User
  • ZZ SR Enroll Students

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Step 1 - Create Student Block

Navigation: Records and Enrollment > Enroll Students > Block Enrollment > Create Student Block

  1. The Create Student Block search page displays.
  2. Select the Add a New Value tab.
  3. Enter the Academic Institution.
  4. Enter the Student Enrollment Block value.
  5. Select Add.
  6. Enter a Description.

Define the Student Block using one of the following methods:

Option 1: Hand-entered List of Students
  1. Enter the ID and Academic Career for each student.
  2. Use the Add a New Row [+] icon to add more students.
  3. Select Save.
Hand entered EMPLID section
Option 2: PS Query
  1. Check the Population Selection checkbox.
  2. Set Selection Tool to "PS Query."
  3. Enter Query Name: QCS_SR_POP_BLOCK_ENRL. 🔧The query must include the bind record SSR_ENR_BLK_BND.
  4. Select Edit Prompts and enter prompt values.
  5. Click OK. Query Prompts box closes.
  6. (Optional) Select Preview Selection Results.
  7. Select Fill Student Block.
Population Selection: PS Query
Option 3: External File Load
  1. Check the Population Selection checkbox.
  2. Set Selection Tool to "External File."
    • Upload a .csv file from the mapped server.
  3. Create or update your student list in Microsoft Excel. Include EMPLIDs and Career.
  4. Save the file in .csv format.
  5. Upload and Map the File:
    • Click Upload and browse to locate your .csv file.
    • Click the File Mapping Lookup (🔍) icon.
    • Choose an appropriate file mapping:
      • If one exists, select it and proceed.
      • If none match, submit a support ticket to the CS Core team to create or modify the mapping.
  6. Verify and Map Fields:
    • The system will auto-map file fields to system fields.
    • Click Preview Selection Results to verify correct mappings.
    • Adjust mappings as necessary before saving.
  7. Select Fill Student Block.
Preview Selection Results

Step 2: Merge Student and Class Blocks

  1. The Block Enroll Merge tab displays.
  2. Enter the Academic Institution.
  3. Enter or look up the Student Block created in Step 1. 💡The Detail/Create links allow for ad-hoc blocks, which are not saved for future use.
  4. Under Class Block, select Detail/Create.
  5. On the Create Customized Class Block page:
    • Enter or look up (🔍) the Term.
    • Select Action = "Drop."
    • Enter or look up (🔍) the Class Nbr.
    • Select OK.
    • (Optional) Select Overrides and set options, such as Override Action Date, if needed.
  6. Select OK to return to the Block Enroll Merge page.
  7. Select Merge to merge students and class blocks.
    • The Report Status will show as "Pending."
    • The Class Block field will be blank if it is defined on the customized page.
    • Select Retrieve to verify the number of students.
  8. Select Submit to process.
  9. If Request Status = "Success," the process is complete.
  10. If Request Status = "Errors"
    • Select Retrieve to view error messages.
    • Select Detail to view specific error details.
    • Use the Block Enroll Detail 1 tab to review.
    • Correct the errors, then return to the Block Enroll Merge tab.
    • Repeat Submit until status is "Success."
    • Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View the external link to Drop Students via Block Enrollment. This link will open in a new tab/window.

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