9.2 Enrolling Individual Students, Bypassing Enrollment Rules

Purpose: Use this document as a reference for enrolling individual students, bypassing enrollment rules in ctcLink.

Audience: Student Records staff.

You must have at least one of these local college managed security roles:

  • ZD SR High Lev Enroll Inquiry
  • ZD SR Super User
  • ZZ SR High Level Enrollment

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Note: This should only be done in cases where enrollment changes cannot be processed in another way as it will not trigger connecting processes or warnings and could impact Student Financials and/or Financial Aid.

Enrolling Individual Students, Bypassing Enrollment Rules

Navigation:  Menu > Records and Enrollment >  Enroll Students > Enrollment

  1. The Enrollment search page displays.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
  4. The Student Enrollment 1 tab displays.
  5. If student is already enrolled in other courses, select the Add a New Row [+] icon to add additional courses.
  6. Enter Class Nbr.
  7. Select Action.  To add a class the action is “Manual Add” however this page can also be used to drop and add grade information.
  8. Select Save.
  9. Select the Student Enrollment 2 tab.

Note: This will bypass all enrollment rules and requirements and should be used only when the action cannot be processed using the Quick Enrollment or Enrollment request pages.

Student Enrollment 1 tab
  1. The Student Enrollment 2 tab displays.  It is used to view and update date information for enrollment transactions.
  2. Select the Student Enrollment 3 tab.

Note: Enrollment add and drop dates impact Student Financials and Financial Aid. When processing an enrollment using this page, be sure to adjust the date appropriately.

  1. The Student Enrollment 3 tab displays.
  2. Add a Transcript Note (if applicable).
  3. Select the Student Enrollment 4 tab.
  4. The Student Enrollment 4 tab displays.
  5. Designate Requirement Designations and independent study Instructor ID if appropriate.
  6. Select the Last Enrollment Action tab.
Student Enrollment 4 tab
  1. The Last Enrollment Action tab displays.  Use it to view information about the last enrollment action processed on a student’s record.
  2. Select Save.

Process complete.

Video Tutorial

The video below demonstrates the process actions described in steps listed above.  There is no audio included with this video.  Select the play button to start the video.

VIDEO COMING SOON!!

Video Tutorial via Panopto

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