9.2 Create Student Appointment Blocks

Purpose: Use this document as a reference for creating  student appointment blocks in ctcLink.

Audience: Student Records staff

You must have at least one of these local college managed security roles:

  • ZD SR Student Appoint Inquiry
  • ZD SR Super User
  • ZZ SR Enroll Term Processing
  • ZZ SR Student Appointment

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Creating Student Appointment Blocks

Navigation:  NavBar > Navigator > Records and Enrollment > Term Processing > Appointments > Student Appointment Block

  1. The Student Appointment Block search page displays.
  2. Enter Search Criteria to identify your appointment block.
  3. Select Search.
Student Appointment Block search page
  1. The Student Appointment Block tab displays.  Enter the request parameters to define the student block:
  2. Academic Program: students who are active in the specified academic program.
  3. Academic Level-Projected: students with this projected academic level.
  4. Academic Level-Term Start: students assigned this academic level at the start of the term.
  5. Academic Level-Term End: students assigned this academic level at the end of the term.
  6. Student Group:students assigned to this student group.
  7. Cumulative GPA From: students with at least this specified cumulative GPA.
  8. Cumulative GPA To: students who have up to this cumulative GPA.
  9. Cumulative Units From: students with at least this amount of total cumulative units.
  10. Cumulative Units To: students who have up to this amount of total cumulative unit.
  11. Include In Progress Units:select to include in progress units in the cumulative unit totals.
  12. Term: Specify the appropriate term then select Get # Student in Block for number of students matching the parameters specified.
  13. Select the Processing Priorities tab.
Student Appointment Block tab
  1. The Processing Priorities tab displays.
  2. Enter any appropriate Priority Ranking for the Student Appointment Block based on the parameters set in the previous step.
  1. Additional appointment blocks can be created by selecting the Add a New Row [+] icon on the Student Appointment Block tab, then repeating the steps above for a new selection of students with different parameters.
  2. Select Save.

Note: The Assign Appointment process obeys these rankings when assigning enrollment appointments to students. These values can be modified on the Assign Appointments page.

Processing Priorities tab
  1. Process complete.

2 Comments

Melissa Mejia

Hi! Is there any way to NOT include new transfer students in enrollment appointment set up?

Tanjagay Martin

Hi Melissa,

Thanks for asking such a great question. Your college's business practices will determine whether this is the case. Enrolling students for one term will ensure they attend your institution before evaluating official transcripts. Upon posting the transfer credits, the student will be considered for an enrollment appointment.

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