9.2 Managing Student Attributes

Purpose:  Use this document as a reference for how to add and update a student's attributes in ctcLink.

Audience: Student Services staff.

You must have at least one of these local college managed security roles:

  • ZC SR Student Program
  • ZD SR Student Program
  • ZZ SR Student Program
  • ZZ Student Program Limited

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Attributes must be added to the term activated program/plan stack.  Associated Student Groups should not be added or edited unless the attributes have been added after the last day of the term and before the final reporting deadline. 

Adding and Updating Student Attributes

Navigation:  NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Program/Plan

  1. The Student Program/Plan search page displays.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
Student Program Plan Find an Existing Value tab

When applying student attributes, the Effective Date should be dated the day before the first day of the term to be counted for reporting purposes.  

  1. The Student Program tab displays.
  2. Select Include History (bottom-right of the page).
  3. Select the Add a New Row [+] icon.
  4. Enter Effective Date for the new attribute--dated before or on the first day of the term to be counted for reporting purposes.
  5. Select Program Action = "DATA."
  6. Select the Student Attributes tab.
Student Program tab
  1. The Student Attributes tab displays.
  2. Enter or look up Student Attribute.
  3. Enter or look up Student Attribute Value.
    1. Primacy value.
  4. Select Save.
Student Attributes tab

Student Attribute coding guidelines are found in the SBCTC Student and Course Coding Manual.

  1. Process complete.

Deleting a Student Attribute

Navigation:  NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Program/Plan

  1. The Student Program/Plan search page displays.
  2. Enter Search Criteria to identify your student on the Find an Existing Value tab.
  3. Select Search.
Student Program/Plan search page
  1. The Student Program tab displays.
  2. Select Include History (the bottom-right portion of the page).
  3. Select the Add a New Row [+] icon.
  4. Enter Effective Date -- a date after the student's last eligible term and before the start of the next term.
  5. Select Program Action = "DATA."
  6. Select the Student Attributes tab.
Student program effective date
  1. In the Student Details section, select the [-] button to delete the appropriate Student Attribute and Student Attribute Value.
  2. Select Save.

If more than one Student Attribute/ Student Attribute Value, you can delete one or more without affecting the remaining attributes.

Student Attribute Primacy data is not collected by SBCTC Data Services and in no way impacts reporting of student attribute data.

Student Attributes tab
  1. Process complete.


Alex Wallace

Any way to do this in batch?
I didn't see anything in the Ref. Center.

Tanjagay Martin

Hi Alex, Great question, and you are correct--colleges do not have the option to mass assign attributes. Have a fantastic day!~Tanjagay Martin | CS Core Trainer

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