9.2 Shopping Cart Purge

Purpose:  Use this document as a reference for purging the shopping cart in ctcLink.

Audience: Student Records Staff

You must have the following local college-managed security role:

  • ZZ SR End of Term Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

When there are more than 300 classes in student shopping carts, the following message will be displayed to users accessing the Shopping Cart Purge page. This is not an error message. Click OK to bypass this message.

OK button is highlighted in Message Text Box

Shopping Cart Purge Process

The Shopping Cart Purge process removes student shopping cart data and should be run after students can no longer enroll in classes for the term.

The Shopping Cart Purge process cannot be undone. Exercise caution when selecting terms to include in the purge process.

 NavBar > Navigator > Records and Enrollment > Term Processing > End of Term Processing > Shopping Cart Purge

  1. Select the Add a New Value tab to create a new Run Control ID and select Add. It is important to note that Run Control IDs cannot be deleted; therefore, we encourage them to be reused. The same Run Control ID can be re-used for future processes. Because of this, including your institution code and a short process description in the Run Control ID is recommended--e.g., WA020_Shopping_Cart_Purge.

User Academic Program Security SACR determines which institutions are displayed on the Shopping Cart Purge page. Users with Academic Program Security SACR access at multiple institutions will see multiple institutions listed on the Shopping Cart Purge page. Users should exercise caution when running the Shopping Cart Purge process and ensure that they select the appropriate institutions and terms to include in the purge process.

  1. Most users will encounter a message upon entering the Shopping Cart Purge process. This message is displayed whenever more than 300 classes are in student shopping carts. This message is not an error. Click OK to bypass the message.
Message Box displays with a red box around the OK button
  1. All terms that have student Shopping Cart data will be displayed. Select only those terms in which that data should be deleted, then click Run. It is recommended to wait until after enrollment has ended for the term to purge data.
The terms to purge are checked and highlighted
  1. Select the Run button in the top-right corner.
The process is checked on the process scheduler request page
  1. At the Process Scheduler Request page, verify the Wish List Purge checkbox is selected.
  2. Select OK.
The OK button is selected in message text box
  1. The Shopping. Cart Purge Run Control ID page displays. You may be prompted with the same message as when you first entered the page. This is not an error message. Click OK to bypass the message.
Refresh Grid and OK button are highlighted
  1. Optional: Select the Process Monitor link, and the Process Monitor page displays. Ensure the Run Status runs to Success, and the Distribution Status runs to Posted. You may select the Refresh button until the status is Success, Posted.
  2. After the process has run to completion, click the Refresh Grid button. Again, the same message may be displayed when refreshing the page. It is not an error; bypass the message by clicking OK.
A red arrow points to the remaining term
  1. Terms with purged shopping cart data will be removed from the list.
The shopping cart grid before the purge
  1. Process complete.


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