Processing Block Enrollments
Purpose: Use this document as a reference for processing block enrollments in ctcLink.
Audience: All staff.
You must have at least one of these local college managed security roles:
- ZD SR Enroll Students
- ZD SR Super User
- ZZ SR Enroll Students
If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.
Supplemental Information:
- OEE Classes: The start date field is not available with Block Enrollment. To enroll students in OEE classes, use the Enrollment Request or Quick Enrollment processes.
Additional Resources:
- Please see QRGs for Defining Student Enrollment Blocks and Defining Class Enrollment Blocks for more details on creating groups, students, and enrollment classes.
Queries:
- Run the query QCS_SR_ENROLL_REQ_ERROR_MSG to retrieve a detailed list of enrollment request errors, including error messages and message parameter values. For example, you can filter students with error messages by Enrollment Request ID, Enrollment Request Source, Enrollment Request Date, Student ID, and Term. In addition, this query identifies error messages generated by Block Enroll functions such as Waitlist (Source = Wait List Engine) and Enrollment Cancellation (Drop for Nonpayment) (Source = Term Withdrawal Engine).
- Queries are periodically updated to ensure accuracy. To access the most current query information, we advise visiting dataservicesmetalink.sbctc.edu. Moreover, we encourage you to discover the best methods for finding queries and reports by visiting Recommended Methods for Searching Queries and Reports.
Processing Block Enrollments
Navigation: Records and Enrollment > Enroll Students > Block Enrollment > Block Enroll Merge
- The Block Enroll Merge search page displays.
- Select the Add a New Value tab.
- The Block Enroll Merge tab displays.
- Enter Academic Institution.
- Enter or use the looking glass to find the name of the Student Block and the Class Block.
- The Detail/Create links under each section allow the user to create an ad-hoc student block. Ad-hoc student and class blocks cannot be saved for future use.
- Select Retrieve if you want to ensure all students are listed before submitting.
- Click on the Block Enroll Merge tab to select Submit.
- Select Submit to process the enrollments.
- If the Request Status is "Success," this process is completed.
- If the Request Status is "Errors," select Retrieve to view errors.
- The Block Enroll Detail tab displays.
- Select Detail to view the error messages specific to one student.
- The Block Enroll Detail 1 tab displays.
- As errors are resolved, select the Block Enroll Merge tab and repeat step 8 until the Request Status is "Success."
- Process complete.
Video Tutorial
The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.
Video External Link
View the external link to Processing Block Enrollments. This link will open in a new tab/window.
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