Manually Add a Student Repeat Code to Allow the Fourth+ Enrollment Attempt

Purpose: Use this document for instructions on how to allow and exceed a fourth+ enrollment attempt.

Audience: Student Records staff

You must have at least one of these local college-managed security roles:

  • ZD SR Enroll Students
  • ZD SR Super User
  • ZZ SR Enroll Students

Please contact your local college supervisor or IT Admin to request role access if you need assistance with the above security roles. Additionally, college staff will need at least the REG3 Enrollment Access ID SACR.

Manually Add a Student Repeat Code to Allow the Fourth+ Enrollment Attempt

Students who attempt to enroll in a class beyond their third attempt will receive the following error message.

All ctcLink enrollments are subject to the repeat process. Apply the RFTE Repeat Code at the time of enrollment to allow and exceed a fourth enrollment attempt. Suppose the student enrolls for a fifth (or sixth, seventh, etc.) attempt, and the fourth attempt already has an RFTE code. You will apply the RFTE Repeat Code to all ctcLink enrollment beyond the third attempt.

The image displays the message the student receives when they attempt to enroll into a class for the 4th attempt

Navigation: Records and Enrollment > Enroll Students > Enrollment Request

  1. The Enrollment Request search page displays.
  2. Select the Add a New Value tab.
  3. Enter ID.
  4. Enter Academic Career. Set your User Defaults to auto-populate the Academic Career and Academic Institution.
  5. Enter Academic Institution.
  6. Enter Term.
  7. Select Add.
  8. The Enrollment Request page displays.
  9. Select the Action "Enroll." The Action defaults to "Enroll."
  10. Enter or click the looking glass to search for the Class Nbr.
  11. Select the class the student wishes to attend.
  12. The Enrollment Request page displays.
  13. The class number populates the Class Nbr field.
  14. Submitting before adding the RFTE Repeat Code will result in an error message. Add the RFTE Repeat Code to successfully process enrollment.
  15. Select Submit in the top-right corner of the page.
  16. Upon successful enrollment, the Status is updated to Success.
  17. Process complete.

Video Tutorial

The video below demonstrates the process actions described in the steps listed above. There is no audio included with this video. Select the play button to start the video.

View Tutorial Via Panopto

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