9.2 Correcting Academic Plan after Degree Awarded

Purpose: Use this document as a reference for correcting an academic after awarding a degree.

Audience: All Staff

You must have at least one of these local college managed security roles for the following pages:

Student Degrees

  • ZD SR Graduation Inquiry
  • ZD SR Super User
  • ZZ SR Graduation

Student Program/Plan

  • ZZ Student Program Limited
  • ZD SR Student Program
  • ZZ SR Student Program
  • ZC SR Student Program

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

There will be times when an Academic Plan configuration requires correction.  When that happens, degrees awarded based on that plan must also be corrected.

Step 1 - Revoke the Degree

Navigation:  NavBar > Navigator > Records and Enrollment > Graduation > Student Degrees

  1. The Student Degrees search page appears.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
The image highlights the Search Criteria for the Student Degrees page.
  1. The Degree tab displays.
  2. Click on the Degree Plan tab.
  3. Using the arrow keys, navigate to the row representing the Academic Plan award you wish to correct.
The image displays the Degree Plan tab highlighting the Academic Plan field
  1. Once you have identified the correct plan, click the Degree tab and note the Degree Status Date.
The image displays the Degree tab, highlighting the Degree Status Date
  1. Similarly, check for any Degree GPA and Honors (Honors are available on the Degree Honors tab) associated with this award.
The image highlights the Degree GPA and the Degree Honors tab
  1. On the Degree tab, update the Degree Status field to “Revoked."
The image highlights the Degree Status, selecting Revoked
  1. Select Save in the lower-left corner of the page.
The image highlights the SAVE button in the lower-left corner of the page.
Step 2 - Update the Student Program/Plan Stack

Navigation:  NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Program/Plan

  1. The Student Program/Plan search page displays.
  2. Enter Search Criteria to identify your student and check the Include History box. You will only view the results for your institution.
  3. Select Include History.
  4. Select Search.
The image displays the Student Program/Plan Search Criteria page.
  1. Choose the Student Career Number associated with the completed program/plan stack.
The image highlights the search results.
  1. The Student Program tab displays. Select the plus [+] icon to add a new effective-dated row in the Student Details section. Yes! This is an exception to the general direction of “don’t do anything on top of a COMP row.”
The image points to the plus icon in the student details panel on the Student Program tab.
  1. A new effective dated row displays today's date. Use the same Effective Date from the completion row. Ensure the Effective Sequence is 2.
The image highlights the Effective Date and Effective Sequence
  1. Select Program Action REVK.  
The image highlights the Program Action field.
  1. Click the Student Degrees tab at the top of the page.
The image highlights the Student Degrees tab
  1. Select the Update Degrees button in the Student Details panel.
The image highlights the Update Degrees button
  1. A message box appears: "The Degree records were updated successfully. (14600, 192)." Select OK.
The image displays a message box, confirming that the degree records were updated
  1. Click the Student Program tab.
  2. The Student Program tab displays.
The image highlights the Student Program
  1. Select the plus [+] icon to add another effective-dated row in the Student Details section.
The image higlights the plus icon.
  1. A new effective dated row displays today's date. Use the same Effective Date from the completion row. Ensure the Effective Sequence is 3.
The image highlights the Effective Date and the Effective Sequence
  1. Select the Program Action: COMP.
The image displays the Student Program tab highlighting the Program Action field.
  1. Click the Student Plan tab at the top of the page.
The image highlights the Student Plan tab
  1. Click the looking glass and change the Academic Plan to the correct Student Plan code.
The image highlights the Look Up Academic Plan menu
  1. Click the Student Degrees tab at the top of the page.
The image highlights the Student Degree tab
  1. Click the Update Degrees button in the Student Details panel.
The image highlights the Update Degrees button
  1. A message box appears stating, "The Degree records were updated successfully. (14500, 192)." Select OK.
The image highlights the OK button
  1. If you receive any future enrollment warnings along with the following warning, you may ignore them by selecting OK.
The image highlights the Degree Nbr and the Degree Statis Date
Step 3 - Restore Degree Data

Navigation:  NavBar > Navigator > Records and Enrollment > Graduation > Student Degrees

  1. The Student Degrees search page appears.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
The Student Degrees search criteria page displays
  1. On the Degree tab, navigate to the Degree Nbr corresponding to the corrected degree awarded. This will NOT be the same degree number as the one you revoked in earlier steps. The Degree Status Date will be when you corrected the Program/Plan stack.
The image displays the Degree Status Date
  1. Review the student’s transcript to confirm their degree is displaying correctly - QRG 9.2 Viewing and Printing a Student Transcript.

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