9.2 Updating the Expected Graduation Term

Purpose: Use this document as a reference for updating the expected graduation term field on a student's Program/Plan record in ctcLink.

Audience: Student Records staff.

You must have at least one of these local college managed security roles:

  • ZC SR Student Program
  • ZD SR Student Program
  • ZZ SR Student Program
  • ZZ Student Program Limited

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Expected graduation term is either added manually on the student's record OR the Expected graduation term can be updated when the student uses self-service Apply for Graduation.  The expected graduation term is sent to the National Student Clearinghouse for enrollment verification and should be estimated as close as possible based on the student's expected program completion.  

Updating the Expected Graduation Term

Navigation:  NavBar > Navigator > Records and Enrollment > Career and Program Information > Student Program/Plan

  1. The Student Program/Plan search page displays.
  2. Enter Search Criteria to identify your student.
  3. Select Search.
Student Program/Plan search page
  1. The Student Program tab displays.
  2. Select Include History.
  3. Select the Add a New Row [+] icon.
  4. Enter Effective Date of the new expected graduation term.
  5. Select Program Action = "DATA".
  6. Select Action Reason = "EGT".
  7. Select Expected Grad Term to be the estimated term of program completion.
  8. Select Save.

Other than Program Action COMP, all changes on the Student Program/Plan page should be effective dated between terms [starting the day after the last day of the term and before the first day of the next term].

Student Program tab
  1. Process complete.


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