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Purpose: Use this guide to complete the sequential process for Veterans Benefit Reporting in ctcLink. Remember that any changes to student enrollment, such as adding or dropping classes, will require rerunning the Create/Update Term Process to ensure the enrollment certification and tuition worksheets remain accurate.
Audience: Student Records Staff, campus Veteran Services
Colors and button shapes may appear differently in QRGs compared to the live PeopleSoft environment, but functionality has not been affected by the latest PeopleTools upgrade. Please refer to the Fundamentals section of the Reference Center for images of several current system pages.
QRGs are intended to provide a quick walk-through for college staff performing a business process in ctcLink and do not necessarily provide a comprehensive explanation of all possible scenarios. Updates to Reference Center materials are made continuously, so please check back frequently for the most current information.
Kris Mason
Hi, can someone explain what exactly Veteran Benefit Reporting does?
Manila Mercurio
Hello,
I'd like to know more about the Veterans Benefit Reporting. I was thinking of reaching out to the individual schools however, before I do so, I am wondering if there is an SME I can connect with or if there is another way to get information on it. Appreciate the help!
Tanjagay Martin
Hi Manila, The ctcLink CS Support distribution list is a great resource to communicate with other colleges about local business practices. Given this, please feel free to ask our CTC community veteran reporting questions. Here is the link for joining the Core Support (ctcLinkCSSupport) distribution list: https://lists.ctc.edu/mailman/listinfo/ctclinkcssupport_lists.ctc.edu. Thank you so much, Manila! ~Tanjagay Martin | CS Core Trainer
Tanjagay Martin
Hello Kris, That's a great question! Veterans Benefit Reporting is a collection of pages in PeopleSoft that allows colleges to track and report the following--veteran information, enrollment and drops, tuition and financial aid, and payment history. Although you cannot directly upload data to VA-ONCE, PeopleSoft functionality can assist colleges with streamlining veterans processes. ~Tanjagay Martin | CS Core Trainer
Kelsey Denton
Hello! We are wondering if the expectation in this process is that Veteran Services or school certifying officials are the ones awarding the Veteran Affairs Financial Aid Item Types?
Kelly Forsberg
Hi Kelsey,
That is an excellent question! The answer will depend largely on the collaborative efforts of work effort required between the FA Offices and the VA Offices at the college. I might recommend reaching out to the business analyst list serv to poll your colleagues on how the Financial Aid Item Types are recorded at other institutions. Generally, the expectation is that FA should have a pulse on what is being recorded because in cases where the veteran is FA eligible, FA staff (or SCOs) need to be aware of staying within Cost of Attendance (COA) calculations for FA compliance reasons. I hope this helps! -Kelly Forsberg, ctcLink Functional Trainer (Financial Aid)