9.2 Schedule Additional Class Sections

Purpose: Use this document as a reference for how to add additional class sections after a course has been scheduled in ctcLink.

Audience: Class Builders

You must have at least one of these local college managed security roles:

  • ZC CM Class Builder
  • ZD CM Class Attributes
  • ZD CM Class Builder
  • ZD FWL View Cnt Calc
  • ZZ CM Class Attributes
  • ZZ CM Class Text Book
  • ZZ CM Local Configuration
  • ZZ FWL Contract Calc

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Schedule Additional Class Sections

Navigation: NavBar > Navigator > Curriculum Management > Schedule of Classes > Maintain Schedule of Classes

  1. On the Maintain Schedule of Classes search page, enter or look up the Academic Institution.
  2. Enter or look up the Term.
  3. Enter or look up the Subject Area.
  4. Enter or look up the Catalog Nbr.
  5. Select Search. The  Maintain Schedule of Classes page will display.
Find an Existing Value tab
  1. On the Basic Data tab, select the [+] button to add a new section.
Basic Data tab
  1. Use the Basic Data tab to enter the required fields for the new section.
  2. Select the Session from the dropdown list values.
  3. Class Section is determined by local institutional process.
  4. Start/End Date automatically populates based on the selected session but can be modified.
  5. Component defaults to the primary component set up in the Course Catalog but can be modified.
  6. Class Type for most courses will be set to allow student enrollment; set to Non-Enroll for Auto-Enroll Component classes.
  7. Associated Class is used to link class sections that constitute a single course offering. For instance, lecture, lab, and discussion sections are combined into one class number to indicate that the three components are related to one another.
  8. Location defaults to main.  It is important to update when class is not on main campus and required for Dept. of Corrections classes for reporting to SBCTC.
  9. Academic Organization auto-populates from the Course Catalog.
  10. Holiday Schedule auto-populates from the session selection.
  11. Instruction Mode defaults to P for In Person. Update this field based on the course offering.
  12. The Class Attributes section auto-populates from the Course Catalog.
  13. Non-Required fields are used based on local college process.

Associated Class number has impacts on Enrollment Requirement Groups, Enrollment Actions and Wait List processing.  With the exception of multiple component classes that are linked by Associated class number, it is recommended that colleges give class sections unique Class Association numbers

Basic Data tab

Note: The Auto Create Component button is used to add additional sections for multiple component classes. (i.e. a course with lecture and lab components). Components are set up on the Course Catalog page. See the QRG Defining Class Associations for additional information.

  1. Select the Meetings tab.
  2. In the Meeting Pattern section enter the following fields.
  3. Enter or look up Facility ID to select a classroom.
  4. Enter or look up Pat to select a meeting pattern.  If a matching meeting pattern is not available, select the meeting days of the week under the M T W T F S S headings.
  5. Enter the class start time (e.g. 8:00 AM) in Mtg Start.
  6. Enter the class end time (e.g. 8:50 AM) in Mtg End.
  7. Courses can have multiple meeting patterns in a selected term. Enter the start and end dates for this specific meeting pattern in Start/End Date. Select the (+) to enter additional meeting patterns. For example, meeting patterns may need to be adjusted for holidays.
  8. In the Instructors for Meeting Pattern section, enter the following fields.

Note: Complete the Instructors for Meeting Pattern section for each instructor.  

  1. On the Assignment tab, enter or look up the Instructor ID. If there is more than one instructor select the (+) and enter one ID per row.
  2. Select the Instructor Role (Primary, TA, etc).
  3. Select the Access Level
    • Approve: enter grades and approve the grade roster.
    • Grade: only enter grades for the class.
    • Post: enter grades, approve the roster, and post the grades.
  4. On the Workload Tab, select the Assign Type.
  5. Enter the Load Factor.

Note: These fields are used for Faculty Workload, see additional details on the Faculty Workload QRGs

Mettings tab
  1. Select the Enrollment Control tab to set enrollment limits and capacity requirements and to identify sections for which you want the system to auto enroll students.
  2. Class Status defaults to Active but can be modified if sessions are added or cancelled. Note: Never delete class sections. Change the status to cancelled.
  3. Add Consent and Drop Consent fields default from the Catalog Data page and indicate the type of consent, if any, that is required to enroll in or drop the class.
  4. Enter Room Capacity.
  5. Enter Enrollment Capacity.
  6. Enter Wait List Capacity.
  7. Enter Minimum Enrollment Nbr.

Note: Component classes that are auto enrolled need to equal the capacity for the primary course

  1. Enter the component/associated courses in the 1st Auto Enroll Section and 2nd Auto Enroll Section fields. These are the courses into which the student will be auto enrolled. (i.e. lecture course is the primary course the student enrolls in and they are auto-enrolled into a lab component section).
Enrollment Control tab
  1. Select the Reserve Cap tab to assign reserve capacities for class sections.
Reserve Cap tab
  1. Select the Notes tab to attach existing class notes or free-form text notes to class sections. Class notes are printed in the Schedule of Classes to provide students with information on the class.
Notes tab
  1. Select the Exam tab to manually schedule exam times for the class sections.
  2. Enter the Exam Date.
  3. Enter the Exam Start time.
  4. Enter the Exam End time.
  5. Select Save.
Exam tab
  1. Process complete.

0 Comments

Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.