9.2 Create PrePay Deductions

Purpose: Use this document as a reference for running the custom process that calculates PrePay deductions. This process can be run in ctcLink multiple times but only needs to run once unless changes are made to prepay data.

Audience: Payroll Administrators.

You must have at least one of these local college managed security roles:

  • ZZ Payroll Processing

If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Run the Create PrePay Deductions Process

Navigation:  NavBar > Navigator > Payroll for North America > CTC Custom > CTC Processes > Create PrePay Deductions

  1. The Create PrePay Deductions search page displays.
  2. Enter an existing Run Control ID on the Find an Existing Value tab, or select the Add a New Value tab to create a new Run Control ID.
  3. Select the Search or Add button, depending on the tab chosen.
Create PrePay Deductions Search page.
  1. The Create PrePay Deductions process parameters page displays.
  2. The Run Control ID displays based on the initial input.
  3. As of February 2023, the Process Request Parameters for this process is by Pay Run ID only.
    NOTE: This process is no longer run by Company and Pay Period End Date.
    Enter or select the Pay Run ID.
  4. Click the Run button.
Create PrePay Deductions page.
  1. The Process Scheduler Request page displays.
  2. If the Server Name field is empty, enter or select PSUNX.
  3. Be sure the Select check box for the process is turned on.
  4. Select the OK button.
Process Scheduler Request Page
  1. The Create PrePay Deductions page displays.
  2. Make note of the Process Instance number, and click the Process Monitor link.
Create Prepay Deductions page with Process Instance Number and Process Monitor link.
  1. The Process Monitor page displays.
  2. From the Process List tab, select the Refresh button until the Run Status field is Success and the Distribution Status field is Posted.
  3. Click the Details link.
Process Monitor page with Run Status and Distribution Status as Success and Posted; Details link is also highlighted.
  1. The Process Detail page displays.
  2. Click the View Log/Trace link.
Process Detail page with View Log/Trace link highlighted.
  1. The View Log/Trace page displays.
  2. The log files are in the File List section of the page.
  1. Click the PREPAY_DEDUCTION_ProcessInstanceNumber.log link.
  1. Be sure to look at both logs for information.
View Log/Trace page with log files in the File List sectio0n of the page highlighted;
  1. A new window will open for each .log link.
  2. Research and resolve any messages displayed in log.
  3. If there are any errors in the log file, contact the HCM Support Team by way of submitting a ticket.
  4. Close the tab to close the file.
Example of a Process/Interface log file for the Create Prepay deductions process.

The procedure to run the Create PrePay Deductions process is complete.

End of procedure.


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