9.2 Update Fall and Winter 2022 REXP Repeat Codes

Purpose: Use this document for instructions on how to update fall and winter 2022 REXP Repeat Codes.

Audience: Student Records staff

You must have at least one of these local college-managed security roles:

  • ZD SR Enroll Students
  • ZD SR Super User
  • ZZ SR Enroll Students

Please contact your local college supervisor or IT Admin to request role access if you need assistance with the above security roles.  Additionally, college staff will need at least the REG3 Enrollment Access ID SACR.

If you applied the Repeat Code REXP to fall (2227) and winter (2231) enrollment, the codes must be updated to RFTE. Please do not process previous terms--only 2227 and 2231 are required. From now on, you will apply RFTE to all enrollment beyond the third attempt. For more information, please refer to QRG 9.2 Manually Add a Student Repeat Code to Allow the Fourth+ Enrollment Attempt.

Identify REXP Students

Navigation:   NavBar > Navigator > Reporting Tools > Query > Query Viewer

  1. The Query Viewer basic search page displays.
  2. Enter the Query Name -- QCS_SR_REPEAT_COURSE.
  3. Select Search.
  4. The query opens in a new window.
  5. Enter query prompts: Institution and Term (remember to run the query for 2227 and 2231).
  6. Click View Results.
The image displays query results.

Update Repeat Codes

Navigation:  NavBar > Navigator > Records and Enrollment > Enroll Students > Enrollment Request

Navigation:  NavBar > Navigator > Records and Enrollment > Enroll Students > Quick Enroll a Student

Enrollment Request or Quick Enroll both support updating repeat codes.

  1. The Enrollment Request search page displays.
  2. Select the Add a New Value tab. 
  3. ID: Enter an EMPLID from the query results --Identify REXP Students.
  4. Academic Career: Enter or Look Up. Set your User Defaults to auto-populate the Academic Career and Academic Institution.
  5. Academic Institution: Enter or look up your Institution code.
  6. Term: Enter or Look Up.
  7. Select Add.
The image displays the Enrollment Add a New Value
  1. On the Enrollment Request page, select Normal Maintenance from the Action field drop-down list.
The image highlights the Normal Maintenance selection in Action field
  1. Enter the Class Nbr or select the looking glass and uncheck the repeated class listed in the query results.
The image highlights the Class Nbr field
  1. The REXP Repeat Code displays.
The image focuses on the Repeat Code field --the REXP code is populated
  1. Click the looking glass and choose RFTE.
The image displays the Look Up Repeat Code menu--choose RFTE
  1. Select Submit in the top-right corner of the page.
The image points to the Submit in the top-right corner
  1. The Status is updated to Success.
The image highlights the Success Status in the top-right corner of the page
  1. Process complete.


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