9.2 Graduation List

Purpose: Use this document as a reference for how to identify students for production of a graduation program in ctcLink.

Audience: Student Records

You must have at least one of these local college managed security roles:


If you need assistance with the above security roles, please contact your local college supervisor or IT Admin to request role access.

Run a Query to Identify Students

Navigation:  NavBar > Navigator > Reporting Tools > Query > Query Viewer

  1. The Query Viewer search page displays.
  2. Enter Query Name = "CTC_SR_220_GRAD_DIPLOMA_REP".
  3. Select Search.
Query Viewer search page
  1. The Search Results display at the bottom of the page.
  2. Select HTML.
Query Viewer Search Results page
  1. The query parameters page displays in a new window.
  2. Enter Institution.
  3. Enter Expected Grade Term from.
  4. Enter Expected Grade Term to.
  5. Select View Results.
query parameters page
  1. The results grid displays at the bottom of the page.
  2. If you wish, you can export the results grid to an Excel Spreadsheet, a CSV Text File, or an XML File, simply by selecting the link.
  3. Close the new window.
results grid
  1. Process complete.


patricia wodaege

when I search for this query i get the msg, No matching values were found. Does that mean I don't have access?

Tanjagay Martin

Thank you for your question Ms. Pat. I was able to run the query in our test environment, and locate the query on the SBCTC Data Services metaLink website as well. I would check with your local security administrator to ensure that you have the correct role(s). Thanks again Ms. Pat for your comment.

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